Special Events Administrative Specialist

The University of California, Riverside is seeking an experienced individual to join our team as a Special Events Administrative Specialist. In this role, you will be an integral part of our University Events team, providing administrative and coordination support to ensure the successful execution of our special events. You will be responsible for managing all aspects of the event planning process, from initial planning and budgeting through the day of the event. To be successful in this role, you will need to be a self-starter with excellent organizational, communication, and interpersonal skills. If you are a motivated individual with a passion for events, this could be the perfect opportunity for you.

Responsibilities:

1. Assist with the planning and coordination of special events, including budgeting, scheduling, and logistics.
2. Oversee the day-to-day operations of event planning, including vendor sourcing and selection, contract negotiation, and event setup and breakdown.
3. Develop and execute event-specific timelines and ensure all tasks are completed on schedule.
4. Manage event-related communications, including invitations, RSVPs, and post-event follow-up.
5. Provide administrative support for the University Events team, such as data entry, document preparation, and record-keeping.
6. Work collaboratively with internal and external stakeholders to ensure successful event execution.
7. Respond to inquiries and provide information regarding special events.
8. Monitor special event expenses and ensure adherence to approved budget.
9. Create and maintain event-related reports.
10. Develop and implement procedures for efficient event planning and execution.

According to JobzMall, the average salary range for a Special Events Administrative Specialist in Riverside, CA, USA is $38,000 to $53,000 per year. This range is based on the salaries of various job postings in the area.

The University of California, Riverside is one of 10 universities within the prestigious University of California system, and the only UC located in Inland Southern California.