Operations & Conference Coordinator

Welcome to Duke University! We are seeking a highly organized and detail-oriented individual to join our team as the Operations & Conference Coordinator. In this role, you will play a crucial part in the smooth functioning of our operations and conference management. We are looking for a candidate who is passionate about creating exceptional experiences for our community and has a strong understanding of event planning and logistics. If you are a self-starter with excellent communication skills and a knack for problem-solving, we would love to hear from you. Join us in our mission to provide exceptional service and support for the Duke community.

1. Plan and coordinate all aspects of conferences and events hosted by Duke University, including logistics, scheduling, and vendor management.
2. Collaborate with internal departments and external partners to ensure seamless execution of events.
3. Manage event budgets and expenses, ensuring cost-effective solutions are utilized.
4. Develop and maintain relationships with vendors and negotiate contracts to secure the best rates and services.
5. Create and distribute event materials, including invitations, agendas, and programs.
6. Provide exceptional customer service to event attendees, addressing any inquiries or concerns promptly and professionally.
7. Maintain accurate and up-to-date event records, including attendee lists, registration information, and post-event evaluations.
8. Coordinate with facilities and maintenance staff to ensure event spaces are set up and maintained according to event specifications.
9. Manage event registration and check-in processes, ensuring a smooth and efficient experience for attendees.
10. Oversee event staff and volunteers, delegating tasks and providing guidance as needed.
11. Identify and troubleshoot any issues or challenges that may arise during events, implementing solutions in a timely manner.
12. Assist with marketing and promotion of events through various channels, such as social media and email campaigns.
13. Stay updated on industry trends and best practices in event planning and make recommendations for improvement.
14. Provide administrative support for the Operations and Conference department, including scheduling meetings, maintaining files, and handling correspondence.

According to JobzMall, the average salary range for a Operations & Conference Coordinator in Durham, NC, USA is $47,000 - $54,000 per year. However, this can vary depending on factors such as experience, education, and the specific company or organization.

Duke University is a private research university in Durham, North Carolina. Founded by Methodists and Quakers in the present-day town of Trinity in 1838, the school moved to Durham in 1892. In 1924, tobacco and electric power industrialist James Buchanan Duke established The Duke Endowment and the institution changed its name to honor his deceased father, Washington Duke. Duke's campus spans over 8,600 acres (3,500 hectares) on three contiguous sub-campuses in Durham as well as a marine lab in Beaufort. The West Campus—designed largely by architect Julian Abele—incorporates Gothic architecture with the 210-foot (64-meter) Duke Chapel at the campus' center and highest point of elevation, is adjacent to the Medical Center. East Campus, 1.5 miles (2.4 kilometers) away, home to all first-years, contains Georgian-style architecture. The university administers two concurrent schools in Asia, Duke-NUS Medical School in Singapore (established in 2005) and Duke Kunshan University in Kunshan, China (established in 2013).