Administrative Assistant to Institute Director and Associate Dean

Are you a highly organized and detail-oriented individual looking for an exciting opportunity in a prestigious academic institution? The University of Pittsburgh is seeking a dynamic Administrative Assistant to support the Institute Director and Associate Dean. As an integral member of our team, you will play a critical role in ensuring the smooth functioning of our department and providing administrative support to our leadership. We are looking for someone with exceptional organizational and communication skills, a strong work ethic, and the ability to handle multiple tasks simultaneously. If you thrive in a fast-paced environment and possess a passion for supporting academic excellence, then we invite you to apply for this position.

1. Provide administrative support to the Institute Director and Associate Dean, including managing their schedules, coordinating meetings and appointments, and handling correspondence.
2. Manage departmental budgets and expenses, including tracking expenditures and preparing financial reports.
3. Maintain confidential and sensitive information with discretion and professionalism.
4. Prepare and edit documents, reports, and presentations.
5. Coordinate and assist with departmental events and meetings, including scheduling, logistics, and catering.
6. Serve as a point of contact for internal and external stakeholders, demonstrating strong communication and interpersonal skills.
7. Conduct research and gather data as needed for projects and initiatives.
8. Organize and maintain departmental files, records, and databases.
9. Assist with the recruitment and onboarding of new staff members.
10. Collaborate with other administrative assistants and team members to ensure efficient and effective operations.
11. Take on additional tasks and responsibilities as assigned by the Institute Director and Associate Dean.
12. Uphold the values and standards of the University of Pittsburgh while representing the department in a professional and positive manner.
13. Prioritize and manage multiple tasks and projects with competing deadlines.
14. Continuously seek opportunities to improve processes and procedures within the department.
15. Demonstrate a strong work ethic and commitment to supporting academic excellence.

According to JobzMall, the average salary range for a Administrative Assistant to Institute Director and Associate Dean is $40,000 to $80,000 per year. However, this can vary depending on factors such as location, experience, and specific job responsibilities. In some cases, salaries can range up to $100,000 or higher for individuals with extensive experience and leadership roles in this field.

The University of Pittsburgh is a public state-related research university in Pittsburgh, Pennsylvania. The university is composed of 17 undergraduate and graduate schools and colleges at its urban Pittsburgh campus, home to the university's central administration and around 28,000 undergraduate and graduate students.