Executive Assistant, Office of the Dean

Join our team at the University of Pennsylvania as an Executive Assistant in the Office of the Dean. In this role, you will play a crucial part in supporting the Dean and the overall operations of our prestigious institution. We are seeking a highly organized and proactive individual with exceptional communication and interpersonal skills to join our dynamic team. As the Executive Assistant, you will have the opportunity to work closely with the Dean, faculty members, and staff to ensure the smooth functioning of the Dean's office. If you have a passion for higher education and thrive in a fast-paced environment, we welcome you to apply for this exciting opportunity.

1. Provide administrative support to the Dean's office, including but not limited to, scheduling meetings, managing calendars, and coordinating travel arrangements.
2. Act as a liaison between the Dean's office and other departments, faculty members, and external stakeholders.
3. Manage and organize the Dean's office, including filing systems, document management, and office supplies.
4. Assist with the preparation and distribution of materials for meetings, presentations, and events.
5. Answer and screen phone calls and emails, responding to inquiries and redirecting as necessary.
6. Handle confidential information with discretion and maintain the highest level of professionalism.
7. Coordinate and schedule appointments for the Dean, including prioritizing and managing conflicting demands.
8. Collaborate with other administrative staff to ensure efficient and effective operations of the Dean's office.
9. Attend and take minutes at meetings, and follow up on action items and deadlines.
10. Assist with special projects and initiatives as assigned by the Dean.
11. Keep track of all expenses and prepare expense reports for the Dean.
12. Maintain a professional and welcoming demeanor, representing the Dean's office and the University of Pennsylvania to visitors and guests.
13. Stay updated on university policies and procedures to ensure compliance and provide guidance to others when needed.
14. Continuously seek opportunities to improve processes and procedures to enhance the efficiency and effectiveness of the Dean's office.
15. Serve as a source of information and support for faculty, staff, and students seeking assistance or guidance from the Dean's office.

According to JobzMall, the average salary range for a Executive Assistant, Office of the Dean in Philadelphia, PA, USA is between $50,000 and $70,000 per year. This may vary depending on factors such as the specific industry, company size, and experience level.

The University of Pennsylvania, often abbreviated simply as Penn or UPenn, is a private Ivy League research university in Philadelphia. It was one of nine colonial colleges chartered prior to the U.S. Declaration of Independence when Benjamin Franklin, the university's founder and first president, advocated for an educational institution that trained leaders in academia, commerce, and public service. Penn identifies as the fourth-oldest institution of higher education in the United States, though this representation is challenged by other universities. Benjamin Franklin and other Philadelphians established the university in 1749, which would make it the fifth-oldest institution of higher education. The university has four undergraduate schools and 12 graduate and professional schools. Schools enrolling undergraduates include the College of Arts and Sciences, the School of Engineering and Applied Science, the Wharton School, and the School of Nursing. Among its highly ranked graduate schools are its law school, whose first professor James Wilson participated in writing the first draft of the U.S. Constitution, its medical school, the first in North America, and Wharton, the nation's first collegiate business school.