Administrative Coordinator - (Division of Epidemiology)

Are you a detail-oriented and organized individual looking for a challenging administrative role in the field of epidemiology? Look no further! The University of Pennsylvania's Division of Epidemiology is seeking a highly motivated and proactive Administrative Coordinator to join our team. As the Administrative Coordinator, you will play a crucial role in supporting our department's operations and ensuring smooth day-to-day functioning. If you have excellent communication skills, a strong ability to multitask, and a passion for public health, we invite you to apply for this exciting opportunity.

1. Provide administrative support to the Division of Epidemiology, including managing calendars, scheduling meetings, and coordinating travel arrangements for department staff.
2. Maintain accurate and organized records, including data entry, filing, and document management.
3. Assist with budget management, including tracking expenses, processing reimbursements, and monitoring department spending.
4. Serve as a liaison between the Division of Epidemiology and other departments, as well as external partners and organizations.
5. Support the planning and execution of department events and meetings, including coordinating logistics, preparing materials, and taking meeting minutes.
6. Conduct research and gather data as needed to support department projects and initiatives.
7. Communicate effectively with internal and external stakeholders, including responding to inquiries and providing updates on department activities.
8. Coordinate the onboarding and offboarding process for department staff, including preparing paperwork and conducting orientations.
9. Manage department communication channels, including email distribution lists and social media accounts.
10. Continuously identify areas for process improvement and implement solutions to increase efficiency and effectiveness within the department.
11. Assist with special projects and assignments as assigned by department leadership.
12. Maintain confidentiality and handle sensitive information with discretion and professionalism.
13. Stay up-to-date on industry trends and best practices related to epidemiology and public health to support the department's mission and goals.
14. Collaborate with team members to ensure all administrative tasks are completed accurately and in a timely manner.
15. Uphold and promote the university's values of diversity, inclusion, and equity in all aspects of the job.

According to JobzMall, the average salary range for a Administrative Coordinator - (Division of Epidemiology) in Philadelphia, PA, USA is $45,000 - $60,000 per year. This salary range may vary based on the specific job responsibilities, experience level, and qualifications of the individual.

The University of Pennsylvania, often abbreviated simply as Penn or UPenn, is a private Ivy League research university in Philadelphia. It was one of nine colonial colleges chartered prior to the U.S. Declaration of Independence when Benjamin Franklin, the university's founder and first president, advocated for an educational institution that trained leaders in academia, commerce, and public service. Penn identifies as the fourth-oldest institution of higher education in the United States, though this representation is challenged by other universities. Benjamin Franklin and other Philadelphians established the university in 1749, which would make it the fifth-oldest institution of higher education. The university has four undergraduate schools and 12 graduate and professional schools. Schools enrolling undergraduates include the College of Arts and Sciences, the School of Engineering and Applied Science, the Wharton School, and the School of Nursing. Among its highly ranked graduate schools are its law school, whose first professor James Wilson participated in writing the first draft of the U.S. Constitution, its medical school, the first in North America, and Wharton, the nation's first collegiate business school.