Administrative Coordinator (Department of Hematology/Oncology)

Welcome to the University of Pennsylvania's Department of Hematology/Oncology! We are seeking a highly organized and motivated individual to join our team as an Administrative Coordinator. As the Administrative Coordinator, you will play a crucial role in supporting the department's operations and ensuring the smooth functioning of daily tasks. This is an exciting opportunity to be a part of a dynamic and collaborative team, working towards the common goal of providing exceptional patient care and furthering advancements in the field of hematology/oncology. We are looking for someone with exceptional organizational and communication skills, strong attention to detail, and a passion for making a difference in the lives of patients. If you thrive in a fast-paced environment and have a desire to contribute to the success of a leading academic medical center, we encourage you to apply for this position.

1. Serve as the primary point of contact for the department, greeting visitors and answering inquiries in a professional and friendly manner.
2. Coordinate and manage the department's calendar, scheduling meetings, appointments, and events.
3. Assist in the preparation and distribution of departmental communications, including emails, memos, and newsletters.
4. Maintain and update departmental databases and records, ensuring accuracy and confidentiality.
5. Facilitate the onboarding process for new staff members, including coordinating training and orientation.
6. Manage departmental budgets and expenses, tracking and reporting on expenditures.
7. Coordinate travel arrangements and accommodations for departmental staff and visitors.
8. Support departmental projects and initiatives, collaborating with team members to ensure timely completion.
9. Serve as a liaison between the department and other departments within the university, as well as external partners and vendors.
10. Assist with the preparation and submission of grant proposals and other funding applications.
11. Attend departmental meetings and take detailed minutes, distributing them to relevant parties.
12. Proactively identify and address any issues or challenges that may arise in the department, seeking solutions and escalating to management when necessary.
13. Maintain inventory and order office supplies as needed.
14. Provide administrative support to departmental leadership, including scheduling appointments, managing correspondence, and organizing documents.
15. Continuously seek opportunities to improve departmental processes and procedures, making recommendations for streamlining and enhancing efficiency.

According to JobzMall, the average salary range for a Administrative Coordinator (Department of Hematology/Oncology) in Philadelphia, PA, USA is $40,000 to $55,000 per year. However, this can vary depending on the specific company, experience level, and other factors such as benefits and bonuses.

The University of Pennsylvania, often abbreviated simply as Penn or UPenn, is a private Ivy League research university in Philadelphia. It was one of nine colonial colleges chartered prior to the U.S. Declaration of Independence when Benjamin Franklin, the university's founder and first president, advocated for an educational institution that trained leaders in academia, commerce, and public service. Penn identifies as the fourth-oldest institution of higher education in the United States, though this representation is challenged by other universities. Benjamin Franklin and other Philadelphians established the university in 1749, which would make it the fifth-oldest institution of higher education. The university has four undergraduate schools and 12 graduate and professional schools. Schools enrolling undergraduates include the College of Arts and Sciences, the School of Engineering and Applied Science, the Wharton School, and the School of Nursing. Among its highly ranked graduate schools are its law school, whose first professor James Wilson participated in writing the first draft of the U.S. Constitution, its medical school, the first in North America, and Wharton, the nation's first collegiate business school.