Administrative Assistant - City Planning Department

Welcome to the City Planning Department at the University of Pennsylvania! We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our mission of shaping sustainable and equitable urban environments. In this role, you will play a crucial part in ensuring the smooth operation of our department by providing administrative support to both faculty and students. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a passion for urban planning. If you are a self-starter with a can-do attitude, we invite you to apply for this exciting opportunity.

1. Provide administrative support to the City Planning Department at the University of Pennsylvania.
2. Assist faculty and students with various administrative tasks, including scheduling meetings, organizing documents, and managing communication.
3. Maintain department calendars and schedules, ensuring all deadlines are met and appointments are properly coordinated.
4. Monitor and respond to department emails and phone calls in a timely and professional manner.
5. Maintain and update department databases, records, and files.
6. Prepare and distribute departmental materials, such as meeting agendas, reports, and presentations.
7. Coordinate logistics for department events, including room reservations, catering, and audiovisual equipment.
8. Assist with the preparation and submission of departmental budgets and expense reports.
9. Handle confidential information with discretion and professionalism.
10. Collaborate with other administrative staff to ensure smooth operation of the department.
11. Participate in department meetings and take minutes as needed.
12. Monitor and order office supplies as needed.
13. Assist with additional tasks and projects as assigned by department leadership.
14. Maintain a positive and professional attitude while representing the department.
15. Uphold the values and mission of the City Planning Department and the University of Pennsylvania.

According to JobzMall, the average salary range for a Administrative Assistant - City Planning Department in Meyerson Hall, 210 S 34th St, Philadelphia, PA 19104, USA is $35,000-$45,000 per year. However, this can vary depending on the specific job duties, experience level, and location within the department. Additionally, salaries may also be influenced by factors such as education level, certifications, and additional skills.

The University of Pennsylvania, often abbreviated simply as Penn or UPenn, is a private Ivy League research university in Philadelphia. It was one of nine colonial colleges chartered prior to the U.S. Declaration of Independence when Benjamin Franklin, the university's founder and first president, advocated for an educational institution that trained leaders in academia, commerce, and public service. Penn identifies as the fourth-oldest institution of higher education in the United States, though this representation is challenged by other universities. Benjamin Franklin and other Philadelphians established the university in 1749, which would make it the fifth-oldest institution of higher education. The university has four undergraduate schools and 12 graduate and professional schools. Schools enrolling undergraduates include the College of Arts and Sciences, the School of Engineering and Applied Science, the Wharton School, and the School of Nursing. Among its highly ranked graduate schools are its law school, whose first professor James Wilson participated in writing the first draft of the U.S. Constitution, its medical school, the first in North America, and Wharton, the nation's first collegiate business school.