Dean's Office Administrative Assistant

Welcome to the Dean's Office at UCLA! We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact for our office, you will play a crucial role in providing administrative support to the Dean and other senior staff members. The ideal candidate will have exceptional communication skills, a positive attitude, and the ability to thrive in a fast-paced environment. If you are looking for a dynamic and fulfilling opportunity to contribute to the success of one of the top universities in the country, we encourage you to apply.

1. Greet and welcome visitors to the Dean's Office in a professional and friendly manner.
2. Serve as the first point of contact for all inquiries and requests, both in person and through phone and email.
3. Schedule and manage appointments, meetings, and events for the Dean and senior staff members.
4. Maintain a clean and organized office space, including ordering and stocking supplies as needed.
5. Manage incoming and outgoing mail and packages, ensuring timely and accurate delivery.
6. Assist in preparing and editing documents, reports, and presentations for the Dean and senior staff members.
7. Coordinate travel arrangements and accommodations for the Dean and senior staff members.
8. Maintain and update office records and databases, ensuring accuracy and confidentiality.
9. Respond to general inquiries and provide information about the university and its policies and procedures.
10. Work closely with other administrative staff to ensure smooth operations and support for the Dean's Office.
11. Take meeting minutes and distribute them to relevant parties.
12. Manage and prioritize multiple tasks and projects while meeting deadlines.
13. Foster a positive and welcoming atmosphere in the Dean's Office.
14. Uphold the highest level of professionalism and confidentiality in all interactions.
15. Continuously seek opportunities for professional growth and development to enhance job performance.

According to JobzMall, the average salary range for a Dean's Office Administrative Assistant in Los Angeles, CA, USA is $45,000-$60,000 per year. However, this can vary depending on factors such as experience, education, and the specific institution or organization. Some Dean's Office Administrative Assistants may earn more than the average range, especially if they have advanced degrees or specialized skills.

UCLA offers a combination that’s rare, especially among public research universities. The breadth, depth and inspired excellence among academic programs—from the visual and performing arts to the humanities, social sciences, STEM disciplines and health sciences—add up to endless opportunity. The location is unmatched: a campus that is unexpectedly picturesque and compact, set in a thriving and diverse global city.