UBS

Administrative Officer

UBS

Washington, USA
Full-TimeDepends on ExperienceMid-LevelBachelors
Job Description

Welcome to UBS, a global financial services company dedicated to providing exceptional client service and innovative solutions. We are currently seeking an experienced Administrative Officer to join our team. As an Administrative Officer at UBS, you will play a critical role in supporting the day-to-day operations of our company. We are looking for a highly organized and detail-oriented individual with a strong work ethic and the ability to thrive in a fast-paced environment. If you are a self-starter with excellent communication and time management skills, and are ready to take on new challenges, we encourage you to apply for this exciting opportunity.

  1. Provide administrative support to all levels of the company, including executives and team members.
  2. Handle incoming calls and emails, responding promptly and professionally.
  3. Maintain and organize company records and files.
  4. Schedule and coordinate meetings and appointments.
  5. Prepare and distribute internal and external communications.
  6. Manage and track expenses, including processing invoices and reimbursements.
  7. Conduct research and gather information as needed.
  8. Take meeting minutes and maintain accurate records.
  9. Assist with onboarding new employees and coordinating training programs.
  10. Monitor and order office supplies, ensuring the office is well-stocked.
  11. Handle travel arrangements, both domestic and international.
  12. Assist with special projects as assigned.
  13. Collaborate with other administrative staff to ensure efficient and effective operations.
  14. Uphold a high level of confidentiality and professionalism at all times.
  15. Continuously seek opportunities to improve and streamline processes.
  16. Proactively identify and address any areas of concern or potential issues.
  17. Maintain a positive and welcoming atmosphere for all visitors and clients.
  18. Follow all company policies and procedures.
  19. Stay current on industry developments and trends to better assist team members.
  20. Represent UBS in a professional and positive manner at all times.
Where is this job?
This job is located at Washington, USA
Job Qualifications
  • Bachelor's Degree In Business Administration, Finance, Or A Related Field.

  • Excellent Organizational And Time-Management Skills.

  • Minimum Of 2 Years Of Experience In A Similar Administrative Role.

  • Proficiency In Microsoft Office Suite And Other Relevant Software Programs.

  • Strong Communication And Interpersonal Skills To Interact With Team Members And Clients Effectively.

Required Skills
  • Data Entry

  • Communication

  • Time Management

  • Microsoft Office

  • Multitasking

  • Attention to detail

  • customer service

  • Calendar Management

  • Report Writing

  • Teamwork

  • Organization

  • Problem-Solving

Soft Skills
  • Communication

  • Conflict Resolution

  • Emotional Intelligence

  • Leadership

  • Time management

  • creativity

  • Teamwork

  • Active Listening

  • Adaptability

  • Problem-Solving

Compensation

According to JobzMall, the average salary range for a Administrative Officer in Washington, USA is between $40,000 to $70,000 per year. This can vary depending on the specific job duties and responsibilities, as well as the industry and company size. Administrative officers may also receive additional benefits such as health insurance, retirement plans, and paid time off.

Additional Information
UBS is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Required LanguagesEnglish
Job PostedApril 22nd, 2025
Apply BeforeJuly 20th, 2025
This job posting is from a verified source. 

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About UBS

UBS is a global firm providing financial services in over 50 countries. The company provides wealth management, asset management, and investment banking services for private, corporate, and institutional clients worldwide.

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