EXECUTIVE SECRETARY II (UMP)

Are you a highly organized and detail-oriented individual looking for a challenging and rewarding career opportunity? Look no further than the State of Illinois, where we are currently seeking an experienced Executive Secretary II (UMP) to join our team. In this role, you will play a crucial role in supporting upper management through various administrative tasks and responsibilities. As an Executive Secretary II, you will have the opportunity to utilize your exceptional organizational skills and strong attention to detail to ensure the efficient operation of our office. If you have the required qualifications and a passion for providing top-notch administrative support, we encourage you to apply for this position today.

1. Provide administrative support to upper management by managing calendars, scheduling meetings and appointments, and coordinating travel arrangements.
2. Create and maintain organized and accurate filing systems for important documents and records.
3. Prepare and edit correspondence, reports, and presentations as needed.
4. Answer and screen phone calls and respond to inquiries in a professional and timely manner.
5. Manage office supplies and inventory, ensuring necessary items are always available.
6. Coordinate and facilitate communication between various departments and individuals.
7. Schedule and arrange logistics for meetings, conferences, and other events.
8. Take detailed meeting minutes and distribute them to relevant parties.
9. Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
10. Prioritize and manage multiple tasks and projects simultaneously, meeting all deadlines and ensuring accuracy and attention to detail.
11. Contribute to the overall efficiency and productivity of the office by identifying and implementing process improvements.
12. Act as a liaison between upper management and other staff members, fostering effective communication and teamwork.
13. Maintain a professional and positive attitude while representing the office and the organization.
14. Stay updated on office policies and procedures and ensure they are followed consistently.
15. Provide support for special projects and initiatives as assigned.

According to JobzMall, the average salary range for a EXECUTIVE SECRETARY II (UMP) in Springfield, IL 62764, USA is $45,000 - $60,000 per year. This can vary depending on factors such as experience, education, and the specific job duties and responsibilities of the individual in this role.

Illinois is a midwestern state bordering Indiana in the east and the Mississippi River in the west. Nicknamed "the Prairie State," it's marked by farmland, forests, rolling hills and wetlands. Chicago, one of the largest cities in the U.S, is in the northeast on the shores of Lake Michigan. It’s famous for its skyscrapers, such as sleek, 1,451-ft. Willis Tower and the neo-Gothic Tribune Tower.