Administrator, Company Secretarial
Welcome to Northern Trust! We are seeking a highly organized and detail-oriented Administrator to join our Company Secretarial team. In this role, you will play an integral part in providing support to our company's secretarial functions. The ideal candidate will have a strong background in corporate governance and a keen eye for managing complex administrative tasks. If you are looking for a challenging and rewarding opportunity with a globally recognized financial institution, we would love to hear from you.
- Provide administrative support to the Company Secretarial team.
- Maintain accurate and up-to-date records and databases related to corporate governance.
- Assist with the preparation and distribution of board meeting materials.
- Coordinate and schedule meetings and appointments for the Company Secretarial team.
- Take detailed minutes during board and committee meetings.
- Manage the filing and organization of legal and corporate documents.
- Monitor and track deadlines and ensure timely submission of regulatory filings.
- Collaborate with cross-functional teams to gather information and assist with projects.
- Stay updated on relevant laws and regulations related to corporate governance.
- Communicate effectively and professionally with internal and external stakeholders.
- Handle confidential information with discretion and maintain confidentiality.
- Assist with the onboarding and training of new team members.
- Act as a liaison between the Company Secretarial team and other departments.
- Identify and implement process improvements to increase efficiency and effectiveness.
- Support ad-hoc projects and tasks as assigned by the Company Secretarial team.
Strong Knowledge Of Company Secretarial Practices And Regulations: The Ideal Candidate Should Have A Thorough Understanding Of Company Secretarial Laws And Regulations, As Well As Experience In Managing Board Meetings, Preparing Minutes, And Maintaining Corporate Records.
Excellent Communication Skills: As An Administrator, Company Secretarial, The Candidate Will Be Required To Communicate With Various Stakeholders, Including Board Members, Senior Management, And External Regulatory Bodies. Therefore, Strong Written And Verbal Communication Skills Are Essential.
Attention To Detail And Organizational Skills: The Role Involves Managing A Large Volume Of Sensitive And Confidential Information, Including Corporate Records, Legal Documents, And Contracts. The Candidate Should Have A High Level Of Attention To Detail And Strong Organizational Skills To Ensure Accuracy And Efficiency In Their Work.
Time-Management And Multitasking Abilities: The Candidate Should Be Able To Prioritize Tasks Effectively, Manage Their Time Efficiently, And Handle Multiple Responsibilities Simultaneously. This Is Crucial In Meeting Deadlines And Ensuring Timely Completion Of Tasks.
Relevant Experience And Qualifications: A Minimum Of 3-5 Years Of Experience In A Similar Role, Preferably In A Financial Services Or Legal Setting, Is Typically Required For An Administrator, Company Secretarial Position At Northern Trust. Additionally, A Degree In Business Administration, Law, Or A Related Field Would Be Highly Beneficial.
Communication
Time Management
Filing
Multitasking
Attention to detail
Organizational Skills
Reporting
Record keeping
Coordination
Problem-Solving
Decision-Making
Meeting
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
Interpersonal Skills
creativity
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Administrator, Company Secretarial is between $60,000 to $120,000 USD per year. This can vary depending on the company, location, and level of experience. Some positions may also offer additional benefits such as bonuses, stock options, and healthcare benefits.
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Northern Trust Corporation is a financial services company that caters to corporations, institutional investors, and ultra high net worth individuals. It is one of the largest banks in the United States and one of the oldest banks in continuous operation.
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