Morgan Stanley

Investment Banking Division Executive Assistant

Morgan Stanley
Menlo Park, CA, USA
Full-TimeDepends on ExperienceMid-LevelBachelors
Job Description

Welcome to Morgan Stanley, a leading global financial services firm. We are currently seeking a highly motivated and detail-oriented individual to join our Investment Banking Division as an Executive Assistant. As an Executive Assistant, you will provide administrative support to senior members of our Investment Banking team, helping to drive the success of our business. We are looking for a candidate who is organized, proactive, and able to thrive in a fast-paced and dynamic environment. If you have a strong interest in finance and a passion for supporting high-level professionals, we invite you to apply for this exciting opportunity at Morgan Stanley.

  1. Provide administrative support to senior members of the Investment Banking Division at Morgan Stanley.
  2. Manage and maintain executive calendars, scheduling meetings and appointments as needed.
  3. Coordinate travel arrangements and itineraries for executives.
  4. Prepare and distribute meeting materials and presentations.
  5. Assist with the preparation and editing of various documents, including reports, memos, and presentations.
  6. Handle phone calls and correspondence, directing them to the appropriate parties.
  7. Maintain confidentiality and handle sensitive information with discretion.
  8. Liaise with other departments and teams to ensure seamless communication and coordination.
  9. Keep track of important deadlines and deliverables, ensuring they are met in a timely manner.
  10. Conduct research and gather information as needed for projects and initiatives.
  11. Proactively identify and address any administrative needs or issues.
  12. Anticipate the needs of the executives and take proactive steps to ensure their success.
  13. Act as a gatekeeper and maintain a professional and positive demeanor when interacting with clients and colleagues.
  14. Participate in team meetings and take minutes as needed.
  15. Assist with ad hoc tasks and projects as assigned.
Where is this job?
This job is located at Menlo Park, CA, USA
Job Qualifications

  • Strong Organizational And Time Management Skills: The Ideal Candidate Should Be Able To Handle Multiple Tasks And Prioritize Effectively In A Fast-Paced And Dynamic Work Environment.

  • Excellent Communication And Interpersonal Skills: As An Executive Assistant, The Candidate Will Be Expected To Interact With High-Level Executives, Clients, And Colleagues On A Regular Basis, And Should Possess Strong Written And Verbal Communication Skills.

  • Proficiency In Financial Analysis And Reporting: A Solid Understanding Of Financial Concepts And The Ability To Analyze And Report On Financial Data Is Essential For This Role.

  • Attention To Detail And Accuracy: The Candidate Should Have A Keen Eye For Detail And Be Able To Produce Accurate And Error-Free Work, As Even Small Mistakes Can Have Significant Consequences In The Investment Banking Industry.

  • Discretion And Confidentiality: The Candidate Will Be Privy To Sensitive Information And Must Maintain A High Level Of Confidentiality And Discretion At All Times. Trustworthiness And Professionalism Are Key Qualities For This Role.

Required Skills

  • Research

  • Project Management

  • Communication

  • Time Management

  • Multitasking

  • Attention to detail

  • Calendar Management

  • Relationship Building

  • Organization

  • Confidentiality

  • Financial acumen

  • Meeting Coordination

Soft Skills

  • Communication

  • Leadership

  • Time management

  • creativity

  • flexibility

  • Critical thinking

  • Teamwork

  • Adaptability

  • Problem-Solving

  • Empathy

Compensation

According to JobzMall, the average salary range for a Investment Banking Division Executive Assistant in Menlo Park, CA, USA is approximately $75,000 to $100,000 per year. This amount can vary depending on the specific company, experience level, and additional skills and qualifications.

Additional Information
Morgan Stanley is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Required LanguagesEnglish
Job PostedJanuary 16th, 2025
Apply BeforeJune 21st, 2025
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About Morgan Stanley

Morgan Stanley provides investment banking products and services to its clients and customers including corporations, governments, financial institutions, and individuals. It operates through the following business segments: Institutional Securities, Wealth Management, and Investment Management. The Institutional Services segment provides financial advisory, capital-raising services, and related financing services on behalf of institutional investors.

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