Executive Assistant Board of Trustees Office

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant in the Board of Trustees Office at Johns Hopkins University. This is a unique opportunity to support and work closely with the members of our esteemed Board of Trustees, playing a pivotal role in the success of our institution. The ideal candidate will possess exceptional administrative skills, a strong ability to multitask and prioritize, and a keen eye for accuracy and efficiency. If you are a self-starter with a passion for supporting leadership and driving excellence, we encourage you to apply for this dynamic role.

1. Manage and maintain the calendars and schedules of the members of the Board of Trustees, ensuring all appointments, meetings, and events are accurately reflected.
2. Serve as the primary point of contact for all communication and correspondence with the Board of Trustees, including responding to emails and phone calls in a timely and professional manner.
3. Coordinate and facilitate all logistics for board meetings, including preparing agendas, compiling meeting materials, and arranging travel and accommodations for board members.
4. Take accurate and detailed meeting minutes during board meetings and distribute them to all relevant parties in a timely manner.
5. Conduct research and compile information to support the Board of Trustees in making informed decisions and recommendations.
6. Maintain confidential and sensitive information with the utmost discretion and professionalism.
7. Assist in the preparation and distribution of reports, presentations, and other materials for the Board of Trustees.
8. Collaborate with other administrative staff to ensure smooth and efficient operation of the Board of Trustees office.
9. Proactively identify and anticipate the needs of the Board of Trustees and provide support as needed.
10. Manage and track expenses related to the Board of Trustees office, including budgeting and processing reimbursements.
11. Perform general administrative tasks such as filing, organizing documents, and managing office supplies.
12. Develop and maintain strong relationships with key stakeholders, both internally and externally, to support the work of the Board of Trustees.
13. Continuously seek ways to improve processes and procedures in the Board of Trustees office to increase efficiency and effectiveness.
14. Stay updated on relevant policies, procedures, and regulations to ensure compliance with university and board guidelines.
15. Demonstrate a high level of professionalism, discretion, and integrity in all interactions and communications with board members, university staff, and external stakeholders.

According to JobzMall, the average salary range for a Executive Assistant Board of Trustees Office in Baltimore, MD, USA is between $62,000 and $85,000 per year. This may vary depending on the specific company, experience level, and education of the individual. Some executive assistants in this role may also receive additional benefits such as bonuses, health insurance, and retirement plans.

Johns Hopkins University is a private research university in Baltimore, Maryland. Founded in 1876, the university was named for its first benefactor, the American entrepreneur, abolitionist, and philanthropist Johns Hopkins.