Events Coordinator

Hello! Thank you for considering the Events Coordinator position at Holiday Inn Hotels. Our hotel chain is known for providing exceptional service and memorable experiences for our guests, and the Events Coordinator plays a crucial role in making this happen. We are looking for a detail-oriented and energetic individual who is passionate about creating and executing successful events. If you have a strong background in event planning and a knack for organization, we would love to have you join our team. Keep reading to learn more about this exciting opportunity!

1. Plan and coordinate all events hosted by the hotel, including corporate meetings, weddings, conferences, and special events.
2. Work closely with clients to understand their event needs and preferences, and ensure those needs are met within the hotel's capabilities.
3. Create detailed event proposals, contracts, and timelines to outline all event logistics, costs, and expectations.
4. Collaborate with various hotel departments, such as catering, audiovisual, and housekeeping, to ensure smooth execution of events.
5. Source and manage external vendors and suppliers to provide necessary event services and rentals.
6. Monitor event budgets and expenses to ensure profitability and cost-effectiveness.
7. Conduct site visits and attend planning meetings with clients to ensure their satisfaction and address any concerns.
8. Oversee event setup, including table arrangements, decorations, and audiovisual equipment.
9. Act as the main point of contact for event-related inquiries and troubleshoot any issues that may arise.
10. Maintain up-to-date knowledge of event trends, industry standards, and best practices to continuously improve event offerings.
11. Adhere to all hotel policies and procedures, as well as local laws and regulations, in planning and executing events.
12. Ensure a high level of customer service is provided to all event attendees and promptly address any complaints or feedback.
13. Manage event staff, including hiring, training, scheduling, and performance evaluation.
14. Create and distribute event marketing materials to promote upcoming events and attract potential clients.
15. Maintain accurate records and reports of all event-related activities and expenses.

According to JobzMall, the average salary range for a Events Coordinator in Charlotte, NC, USA is $42,000-$53,000 per year. However, this can vary depending on factors such as experience, education, and the specific company or organization the individual is working for. Some events coordinators may make more or less than this range.

Holiday Inn is a British-owned American brand of hotels, and a subsidiary of InterContinental Hotels Group.