Events and Catering Administrative Assistant
Welcome to the world of hospitality and luxury at Hilton Hotels. We are currently seeking a highly organized and detail-oriented Events and Catering Administrative Assistant to join our team. As the leading global hospitality company, we pride ourselves on delivering exceptional experiences for our guests and clients. We are looking for an individual who is passionate about events and catering, and has the drive and dedication to ensure that every event is executed flawlessly. If you are a self-starter with excellent communication and administrative skills, we want to hear from you!
- Assist in coordinating and organizing all types of events and catering activities within the hotel.
- Collaborate with the events and catering team to ensure all event details are accurately recorded and executed.
- Manage and maintain event calendars, including booking and confirming event details and availability.
- Communicate with clients and vendors to ensure all event needs and requirements are met.
- Provide exceptional customer service to clients and guests, responding to inquiries and requests in a timely and professional manner.
- Assist in creating and distributing event proposals and contracts.
- Maintain accurate and up-to-date event files and records.
- Monitor event budgets and expenses, ensuring they stay within budget and making recommendations for cost-saving measures when necessary.
- Prepare and distribute event-related materials, such as menus, seating arrangements, and guest lists.
- Coordinate with other hotel departments to ensure seamless execution of events, including food and beverage, audio-visual, and housekeeping.
- Assist with on-site event coordination, including set-up, registration, and troubleshooting any issues that may arise.
- Keep up-to-date with industry trends and best practices in events and catering.
- Conduct post-event follow-up with clients to gather feedback and ensure satisfaction.
- Handle administrative tasks such as data entry, filing, and correspondence.
- Adhere to all hotel policies and procedures, ensuring a safe and welcoming environment for guests and colleagues alike.
Excellent Organizational And Time-Management Skills, With The Ability To Prioritize Tasks And Handle Multiple Projects Simultaneously In A Fast-Paced Environment.
Strong Communication And Interpersonal Skills, With The Ability To Interact Professionally With Clients, Vendors, And Team Members.
Proficiency In Event Planning And Coordination, Including Experience With Managing Logistics, Contracts, And Budgets.
Knowledge Of Catering And Food And Beverage Operations, With The Ability To Assist With Menu Planning And Dietary Restrictions.
Proficiency In Microsoft Office And Event Management Software, With The Ability To Create Detailed Reports, Presentations, And Event Proposals.
Vendor Management
Communication
Time Management
Attention to detail
Budget management
Event Planning
customer service
Computer proficiency
Organization
Problem-Solving
guest relations
Catering Coordination
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Attention to detail
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Events and Catering Administrative Assistant in Washington, DC, USA is $40,000 - $50,000 per year. However, this can vary depending on the specific company, experience level, and location within the city.
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Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.
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