Catering and Events Administrative Assistant

Welcome to the world of hospitality and events at Hilton Hotels! As an Administrative Assistant for our Catering and Events department, you will play a vital role in creating memorable experiences for our guests. We are seeking a detail-oriented and organized individual to assist our team in executing flawless events and ensuring seamless coordination between various departments. If you have a passion for hospitality, excellent communication skills, and the ability to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity. Join our team and be a part of creating unforgettable moments for our guests at Hilton Hotels.

1. Provide administrative support to the Catering and Events department, including managing calendars, scheduling appointments, and responding to emails and phone calls.
2. Assist with event coordination by creating and maintaining detailed timelines, managing guest lists, and communicating with internal and external stakeholders.
3. Handle all incoming inquiries and requests from clients, ensuring prompt and professional responses.
4. Maintain accurate and organized event files and documentation, including contracts, agreements, and invoices.
5. Collaborate with other departments such as sales, food and beverage, and housekeeping to ensure seamless coordination for events.
6. Assist in creating event proposals and presentations, utilizing strong writing and communication skills.
7. Manage inventory and ordering of event supplies, ensuring all items are delivered on time and within budget.
8. Participate in pre-event meetings and walkthroughs to ensure all details are accurately communicated to the team.
9. Support the team in on-site event execution, including set up, vendor management, and troubleshooting any issues that may arise.
10. Continuously seek opportunities to improve processes and procedures within the department, and proactively suggest ideas for enhancing the overall guest experience.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in Phoenix, AZ, USA is $33,000 - $45,000 per year. However, this can vary depending on the specific company, location, and level of experience of the individual. Additionally, factors such as benefits, bonuses, and overtime can also affect the overall salary. It is best to research the specific company or job listing for more accurate salary information.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.