Catering and Events Administrative Assistant

Welcome to the exciting world of hospitality at Hilton Hotels! We are currently seeking a motivated and detail-oriented individual to join our team as a Catering and Events Administrative Assistant. In this role, you will have the opportunity to work with our dynamic and talented events team to create memorable experiences for our guests. We are looking for someone with strong organizational skills, a passion for customer service, and a love for all things events. If you are ready to be part of a fast-paced and rewarding environment, we want to hear from you!

1. Provide administrative support to the Catering and Events team.
2. Assist with the coordination and execution of events, including managing guest lists, creating event materials, and ensuring all details are executed flawlessly.
3. Communicate with clients and vendors to gather event details and ensure all needs and requests are met.
4. Maintain accurate and organized event files and documents.
5. Assist with budget management and tracking for events.
6. Coordinate appointments and meetings for the Catering and Events team.
7. Respond promptly and professionally to all event inquiries and requests.
8. Manage all event inquiries and requests, including answering calls, responding to emails, and handling event inquiries.
9. Collaborate with other departments within the hotel to ensure a seamless and successful event experience for guests.
10. Assist with maintaining inventory and ordering supplies for events.
11. Provide exceptional customer service to all guests and clients.
12. Act as a liaison between the hotel and event vendors to ensure smooth communication and execution of event details.
13. Assist with creating and distributing event promotions and marketing materials.
14. Maintain knowledge of hotel offerings and services to effectively promote and upsell to clients.
15. Proactively identify and address any issues or concerns related to events to ensure guest satisfaction.
16. Stay up-to-date on industry trends and best practices to enhance event planning and execution.
17. Adhere to all hotel and company policies and procedures.
18. Attend and participate in team meetings and training sessions as required.
19. Perform other duties as assigned by the Catering and Events Manager.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in Chicago, IL, USA is between $35,000 to $45,000 per year. This can vary depending on the specific company, experience level, and location within the city. Some positions may also offer additional benefits and bonuses.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.