Catering and Events Administrative Assistant

Welcome to Hilton Hotels, where our goal is to provide exceptional service and create unforgettable experiences for our guests. We are currently seeking a detail-oriented and organized Catering and Events Administrative Assistant to join our team. In this role, you will play a vital part in the behind-the-scenes operations of our catering and events department. We are looking for someone who is passionate about creating seamless events and has a strong background in administrative support. If you are a self-motivated and customer-focused individual with excellent communication and problem-solving skills, we would love to have you on our team.

1. Provide administrative support to the catering and events department, including scheduling appointments, managing calendars, and coordinating meetings.
2. Assist with the organization and execution of events, including communicating with vendors, coordinating event logistics, and managing event timelines.
3. Maintain accurate and up-to-date records of event details, contracts, and invoices.
4. Respond to inquiries and requests from clients and guests in a professional and timely manner.
5. Collaborate with other departments, such as sales and marketing, to ensure successful execution of events.
6. Assist with the creation and distribution of event materials, such as menus, invitations, and event programs.
7. Help with menu planning and ensure all dietary restrictions and preferences are accommodated.
8. Support the catering and events team in managing budgets and expenses.
9. Maintain a thorough understanding of Hilton's brand standards and ensure they are upheld during events.
10. Participate in pre- and post-event meetings to gather feedback and make recommendations for improvement.
11. Keep track of inventory and order supplies as needed for events.
12. Stay updated on industry trends and make suggestions for incorporating new ideas into events.
13. Uphold a high level of professionalism and customer service at all times.
14. Assist with any other duties or projects assigned by the catering and events manager.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in West Palm Beach, FL, USA is $33,000 to $44,000 per year. However, this can vary depending on factors such as experience, education, and the specific company or organization.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.