Catering and Events Administrative Assistant

Welcome to the exciting world of Hilton Hotels, where we take pride in providing exceptional service and memorable experiences for our guests. As we continue to grow and expand our catering and events offerings, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role will play a crucial part in ensuring the success of our events and will require a dynamic individual with a passion for hospitality and a drive for excellence. If you possess strong administrative skills, have a keen eye for detail, and thrive in a fast-paced environment, we invite you to apply for this opportunity.

1. Assist in the planning and coordination of all catering and events at Hilton Hotels.
2. Maintain and update event calendars, contracts, and other important documents.
3. Respond to inquiries and requests from clients, guests, and colleagues in a timely and professional manner.
4. Handle all administrative tasks related to catering and events, including but not limited to: creating and distributing event materials, managing guest lists, and tracking event expenses.
5. Collaborate with various departments to ensure smooth execution of events, including communicating event details and requirements.
6. Create and maintain detailed event timelines and schedules.
7. Assist in the preparation of event budgets and track expenses to ensure cost efficiency.
8. Help with the setup and breakdown of events, including arranging room layouts and coordinating with vendors.
9. Keep track of event RSVPs and confirmations.
10. Provide excellent customer service to all guests and attendees.
11. Maintain inventory and order supplies as needed for events.
12. Assist with creating and distributing event marketing materials.
13. Attend and participate in team meetings and training sessions.
14. Stay updated on industry trends and best practices in event planning.
15. Adhere to all company policies and procedures, including safety and security protocols.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in Seattle, WA, USA is between $35,000 to $45,000 per year. This can vary depending on factors such as experience, education, and specific job duties. Additionally, location and the size of the company may also impact the salary range. It is always best to research the specific job market and company to get a more accurate understanding of the salary range for a specific position.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.