Catering and Events Administrative Assistant

Are you a highly organized and detail-oriented individual with a passion for the hospitality industry? Do you thrive in a fast-paced and dynamic environment? If so, we have an exciting opportunity for you to join our team as a Catering and Events Administrative Assistant at Hilton Hotels. As the backbone of our catering and events department, you will play a crucial role in ensuring the success of our events and providing exceptional service to our guests. We are looking for someone who is customer-focused, proactive, and able to handle multiple tasks with ease. If this sounds like you, read on to learn more about the qualifications and responsibilities for this position.

1. Provide administrative support to the catering and events department, including managing calendars, scheduling meetings, and responding to emails and phone calls.
2. Assist with the planning and execution of events, including coordinating with vendors, creating event timelines, and tracking event budgets.
3. Communicate with clients to gather event details, make arrangements, and address any questions or concerns.
4. Maintain accurate and organized records of event details, contracts, and payments.
5. Assist in creating event proposals, contracts, and invoices.
6. Collaborate with other departments, such as sales and marketing, to ensure successful events and promote the hotel's services.
7. Manage event inquiries and reservations, providing timely and professional responses to potential clients.
8. Prepare event materials, such as menus, floor plans, and guest lists.
9. Conduct site visits and attend events to ensure smooth operations and excellent guest satisfaction.
10. Assist with administrative tasks, such as ordering supplies, processing invoices, and preparing reports.
11. Stay updated on industry trends and best practices to continuously improve event planning and execution.
12. Maintain a positive and professional attitude at all times, providing exceptional customer service to clients and guests.
13. Uphold the hotel's standards and policies, ensuring all events are in compliance with regulations and guidelines.
14. Handle any event-related issues or emergencies effectively and efficiently.
15. Perform other duties as assigned by the catering and events manager or director.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in San Diego, CA, USA is between $30,000-$45,000 per year. However, this can vary depending on factors such as the size and type of catering and events company, the experience and qualifications of the individual, and the specific responsibilities and duties of the role.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.