Catering and Events Administrative Assistant

Welcome to Hilton Hotels, where we strive to create unforgettable experiences for our guests through impeccable service and attention to detail. We are currently seeking a highly organized and detail-oriented individual to join our team as a Catering and Events Administrative Assistant. In this role, you will play a crucial part in ensuring the success of our events by providing administrative support to our catering and events team. If you have a passion for hospitality and a strong background in administrative work, we would love to hear from you. Join us at Hilton Hotels and be a part of creating memorable moments for our guests.

1. Provide administrative support to the catering and events team, including but not limited to scheduling appointments, organizing files, and managing correspondence.
2. Assist with the planning and execution of events, including managing guest lists, coordinating vendors, and creating event timelines.
3. Communicate with clients to gather event details, answer questions, and provide updates on event planning progress.
4. Maintain and update event databases and systems to ensure accurate and up-to-date information.
5. Prepare event materials such as menus, programs, and name tags.
6. Assist with budget management for events, including tracking expenses and processing invoices.
7. Coordinate with other departments within the hotel to ensure smooth execution of events.
8. Attend and participate in event meetings, take detailed notes, and follow up on action items.
9. Create and distribute event-related documents, such as proposals, contracts, and event orders.
10. Conduct research on event vendors, venues, and other resources to ensure high-quality services and cost-effectiveness.
11. Proactively identify potential issues and provide solutions to ensure successful events.
12. Assist with post-event activities, such as collecting feedback from clients and analyzing event data.
13. Uphold the Hilton brand and standards of service while interacting with guests and colleagues.
14. Continuously seek opportunities to improve and streamline event processes and procedures.
15. Maintain a professional and positive attitude, representing Hilton Hotels and the catering and events team with excellence.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in New Orleans, LA, USA is between $30,000 and $40,000 per year. However, this may vary depending on the specific company, experience level, and job responsibilities.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.