Operations Administrative Assistant
Welcome to the H&R Block family! We are seeking a highly organized and detail-oriented Operations Administrative Assistant to join our team. As the backbone of our operations department, you will play a vital role in ensuring the smooth and efficient running of our day-to-day administrative tasks. With your exceptional organizational skills and keen eye for detail, you will be responsible for managing schedules, coordinating meetings, and maintaining records, all while providing exceptional customer service to our clients. If you thrive in a fast-paced environment and have a passion for providing administrative support, we would love to hear from you.
- Manage schedules: The Operations Administrative Assistant will be responsible for managing the schedules of the operations department, including coordinating meetings and appointments.
- Maintain records: The candidate will be responsible for maintaining accurate and up-to-date records of all administrative tasks and processes within the department.
- Provide exceptional customer service: The candidate will be the first point of contact for clients and will be responsible for providing exceptional customer service, answering inquiries, and addressing any concerns.
- Coordinate meetings: The candidate will be responsible for coordinating meetings, including sending out meeting invitations, reserving meeting rooms, and preparing meeting materials.
- Handle administrative tasks: The candidate will be responsible for handling various administrative tasks, such as filing, data entry, and document preparation.
- Ensure smooth operations: The candidate will play a vital role in ensuring the smooth and efficient running of day-to-day operations by providing administrative support to the department.
- Attention to detail: The candidate must have a keen eye for detail and ensure that all administrative tasks are completed accurately and in a timely manner.
- Prioritize tasks: The candidate must be able to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
- Maintain confidentiality: The candidate must maintain the confidentiality of all sensitive information and documents.
- Collaborate with team members: The candidate will work closely with other team members to ensure effective communication and collaboration in completing tasks and achieving department goals.
Proficient In Microsoft Office Suite: The Operations Administrative Assistant Should Be Adept At Using Programs Such As Word, Excel, And Powerpoint To Create And Edit Documents, Spreadsheets, And Presentations.
Excellent Organizational Skills: This Role Requires Someone Who Can Manage Multiple Tasks And Prioritize Them Effectively. The Ideal Candidate Should Be Able To Maintain A Well-Organized And Efficient Work Environment.
Strong Communication Skills: As An Operations Administrative Assistant, The Individual Will Be Required To Communicate With Team Members, Clients, And Other Stakeholders On A Regular Basis. Therefore, Excellent Written And Verbal Communication Skills Are Essential.
Previous Administrative Experience: Prior Experience In An Administrative Role, Preferably In A Corporate Setting, Is Highly Desirable For This Position. This Will Demonstrate The Candidate's Ability To Handle Administrative Tasks And Responsibilities Effectively.
Attention To Detail: The Operations Administrative Assistant Will Be Responsible For Handling Sensitive And Confidential Information, So Attention To Detail Is Crucial. The Candidate Should Be Able To Accurately Input And Review Data, Proofread Documents, And Identify Any Errors Or Discrepancies.
Data Entry
Time Management
Microsoft Office
Multitasking
Problem Solving
Organizational Skills
customer service
bookkeeping
Record keeping
Office Management
Schedule Coordination
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Critical thinking
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Operations Administrative Assistant in Maine, ME 04736, USA is $30,000 - $45,000 per year. This may vary depending on the specific company, job responsibilities, and level of experience.
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H&R Block, Inc., or H&R Block, is an American tax preparation company operating in North America, Australia, and India. The company was founded in 1955 by brothers Henry W. Bloch and Richard Bloch. As of 2018, H&R Block operates approximately 12,000 retail tax offices staffed by tax professionals worldwide.
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