Administrative Coordinator

Welcome to Gilead Sciences, a leading biopharmaceutical company dedicated to developing innovative medicines for life-threatening diseases. We are currently seeking an energetic and highly organized Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a crucial role in supporting our daily operations and ensuring the smooth functioning of our office. We are looking for a dedicated individual with exceptional communication and multitasking skills, who is passionate about making a positive impact in the healthcare industry. If you are a detail-oriented and enthusiastic team player with previous administrative experience, we encourage you to apply for this exciting opportunity.

1. Provide administrative support to the entire team at Gilead Sciences.
2. Manage and maintain office supplies, equipment, and inventory.
3. Greet and welcome visitors to the office in a professional and friendly manner.
4. Answer and screen phone calls, take messages, and redirect calls to appropriate team members.
5. Organize and schedule meetings, appointments, and travel arrangements for team members.
6. Prepare and distribute correspondence, memos, and other documents as needed.
7. Assist with the preparation of presentations and reports.
8. Collaborate with other administrative staff to ensure smooth functioning of the office.
9. Maintain and update company databases and records.
10. Handle incoming and outgoing mail and packages.
11. Monitor and maintain office cleanliness and organization.
12. Assist with onboarding of new employees.
13. Proactively identify and address any office maintenance or supply needs.
14. Act as a point of contact for internal and external stakeholders.
15. Handle confidential and sensitive information with discretion.
16. Perform other duties as assigned by the management team.

According to JobzMall, the average salary range for a Administrative Coordinator in Foster City, CA, USA is between $50,000 - $65,000 per year. This may vary depending on factors such as experience, education, and the specific company or industry.

Gilead Sciences, Inc., is an American biotechnology company that researches, develops and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi.