Executive Assistant

Welcome to Duke University Health System, a renowned healthcare organization dedicated to providing exceptional care to our patients. We are currently seeking a highly organized and proactive Executive Assistant to join our team and support the daily operations of our executive leadership team. In this role, you will have the opportunity to work closely with our leaders and play a critical role in ensuring the smooth functioning of our organization. If you have a strong attention to detail, excellent communication skills, and a passion for making a difference in the healthcare industry, we invite you to apply for this exciting opportunity.

1. Provide administrative support to the executive leadership team including managing calendars, scheduling meetings, and coordinating travel arrangements.
2. Serve as the first point of contact for the executive leadership team, handling all incoming calls, emails, and correspondence in a professional and timely manner.
3. Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
4. Take accurate meeting minutes and distribute them to appropriate parties in a timely manner.
5. Maintain confidentiality of sensitive information and handle it with discretion.
6. Manage and prioritize multiple tasks, projects, and deadlines for the executive leadership team.
7. Act as a liaison between the executive leadership team and other departments, external partners, and stakeholders.
8. Conduct research and gather information to support decision-making and strategic planning.
9. Proactively identify and address any potential issues or conflicts that may arise and bring them to the attention of the executive leadership team.
10. Collaborate with other administrative staff to ensure the smooth functioning of the organization.
11. Keep track of expenses and prepare expense reports for the executive leadership team.
12. Assist with organizing and planning company events and functions.
13. Uphold a professional and positive image of the organization at all times.
14. Continuously seek ways to improve processes and procedures to increase efficiency and productivity.
15. Demonstrate a commitment to the organization's mission, values, and goals.

According to JobzMall, the average salary range for a Executive Assistant in Durham, NC, USA is $48,000 - $65,000 per year. However, this can vary depending on the specific company, industry, and experience level of the individual. Some Executive Assistants in Durham may earn higher salaries, especially if they have extensive experience and skills in the role. Additionally, factors such as education, certifications, and job performance can also impact an Executive Assistant's salary.

Duke Health integrates the Duke University Health System (all of our hospitals and clinics), Duke University School of Medicine, Duke-NUS Medical School, Duke University School of Nursing, Private Diagnostic Clinic (Duke physicians practice), and incorporates the health and health research programs within the Duke Global Health Institute as well as those in schools and centers across Duke University, including the Duke Robert J. Margolis Center for Health Policy.