Executive Administrative Assistant - VP and Associate Dean

Welcome to Duke University Health System, where we are committed to providing exceptional healthcare services and advancing medical research and education. We are currently seeking a highly organized and detail-oriented Executive Administrative Assistant to support the Vice President and Associate Dean of our institution. In this role, you will have the opportunity to work closely with senior leadership, contribute to important projects, and make a meaningful impact on our mission. We are looking for a driven and collaborative individual with excellent communication skills and a strong background in administrative support. If you are passionate about healthcare and want to be a part of a dynamic and prestigious organization, we encourage you to apply for this position.

1. Provide administrative support to the Vice President and Associate Dean, including managing their calendars, scheduling meetings and appointments, and arranging travel arrangements.
2. Serve as a liaison between the Vice President and Associate Dean and other departments and external partners, maintaining professional and effective communication at all times.
3. Prepare and edit correspondence, reports, and presentations for the Vice President and Associate Dean, ensuring accuracy and attention to detail.
4. Coordinate and organize internal and external meetings and events, including logistics, materials, and follow-up actions.
5. Conduct research and gather information as needed for projects and initiatives led by the Vice President and Associate Dean.
6. Manage and maintain confidential and sensitive information, exercising discretion and professionalism at all times.
7. Develop and maintain efficient filing systems and databases to ensure easy access to important documents and information.
8. Collaborate with other administrative staff to ensure smooth and efficient operations within the department.
9. Act as an ambassador for the organization, providing exceptional customer service to all visitors, employees, and stakeholders.
10. Continuously seek opportunities to improve processes and procedures to increase efficiency and productivity within the department.
11. Keep up-to-date with industry trends and developments, and share relevant information with the Vice President and Associate Dean as needed.
12. Handle any ad-hoc tasks and projects as assigned by the Vice President and Associate Dean.

According to JobzMall, the average salary range for a Executive Administrative Assistant - VP and Associate Dean in Durham, NC, USA is $72,000-$90,000 per year. This may vary depending on factors such as experience, education, and specific job duties.

Duke Health integrates the Duke University Health System (all of our hospitals and clinics), Duke University School of Medicine, Duke-NUS Medical School, Duke University School of Nursing, Private Diagnostic Clinic (Duke physicians practice), and incorporates the health and health research programs within the Duke Global Health Institute as well as those in schools and centers across Duke University, including the Duke Robert J. Margolis Center for Health Policy.