Office Coordinator

Welcome to Douglas Elliman, a leading real estate firm with a rich history and a commitment to excellence. We are seeking an organized and proactive Office Coordinator to join our team and play a vital role in providing support to our agents and ensuring the smooth operation of our office. If you have a passion for real estate, strong administrative skills, and a customer-service mindset, we want to hear from you! As an Office Coordinator, you will have the opportunity to work in a fast-paced and dynamic environment, while utilizing your attention to detail and problem-solving abilities to help our team succeed. Join us and be a part of a collaborative and driven team that is dedicated to delivering exceptional service to our clients.

1. Greet and welcome visitors, clients, and agents in a warm and professional manner.
2. Provide administrative support to agents, including scheduling appointments, coordinating meetings, and managing their calendars.
3. Maintain office supplies and equipment, ensuring they are well-stocked and in good working condition.
4. Act as the first point of contact for incoming calls and emails, and direct them to the appropriate person or department.
5. Assist with the preparation of marketing materials, such as flyers and brochures, for listings and open houses.
6. Manage and organize office files, ensuring they are easily accessible and up-to-date.
7. Coordinate and schedule office events, such as team meetings and training sessions.
8. Utilize strong problem-solving skills to resolve any office-related issues or concerns.
9. Collaborate with other departments, such as accounting and human resources, to ensure smooth operations and communication.
10. Maintain confidentiality and handle sensitive information with discretion.
11. Create a positive and welcoming atmosphere for all clients and visitors.
12. Assist with onboarding new agents, including setting up their workstations and providing them with necessary resources.
13. Keep track of office expenses and assist with budget management.
14. Continuously seek ways to improve office procedures and increase efficiency.
15. Uphold the company’s commitment to excellence and provide exceptional customer service to clients, agents, and colleagues.

According to JobzMall, the average salary range for a Office Coordinator in Minneapolis, MN, USA is $40,000 - $55,000 per year. This can vary depending on factors such as years of experience, education level, and specific job duties. Additionally, factors such as the size and industry of the company can also affect the salary range for this role.

Douglas Elliman is an American real estate company. Douglas Elliman employs more than 7,000 agents and has 113 offices in New York City and across the country.