Human Resources Assistant (Ord. Title: Personnel Specialist, Assistant)

Seattle, WA, USA

Full-TimeDepends on ExperienceMid-LevelBachelors

Job Description

Looking for a rewarding career in the field of Human Resources? The City of Seattle is seeking a highly motivated and detail-oriented individual to join our team as a Human Resources Assistant. As a Personnel Specialist Assistant, you will play a vital role in supporting the HR department and ensuring the smooth operation of all personnel-related processes. This is an exciting opportunity for someone who is passionate about making a positive impact in the community and is looking to grow their career in HR. If you have strong organizational skills, excellent communication abilities, and a desire to work in a dynamic and diverse environment, we want to hear from you!

Provide administrative support to the HR department by maintaining personnel records, updating employee information, and assisting with data entry and file management.
Assist with recruitment and hiring processes such as posting job openings, scheduling interviews, and conducting initial candidate screenings.
Coordinate employee onboarding and offboarding procedures, including preparing new hire paperwork and conducting exit interviews.
Assist with employee benefits administration, such as enrollment, changes, and inquiries.
Respond to employee inquiries and provide guidance on HR policies and procedures.
Maintain confidentiality and handle sensitive employee information with discretion.
Collaborate with other HR team members to ensure timely and accurate completion of tasks and projects.
Conduct research and gather data to support HR initiatives and projects.
Assist with organizing and coordinating employee training and development programs.
Stay updated on HR laws, regulations, and best practices to ensure compliance and inform decision-making.
Contribute to a positive and inclusive work environment by promoting diversity, equity, and inclusion in all HR processes.
Participate in team meetings and provide input and suggestions for process improvement and efficiency.
Support the HR team in special projects and initiatives as assigned.
Provide excellent customer service to all employees and external stakeholders.
Act as a representative of the City of Seattle and uphold its values and mission in all interactions.

Where is this job?

This job is located at Seattle, WA, USA

Job Qualifications

Knowledge Of Human Resources Policies And Procedures: The Human Resources Assistant Should Have A Thorough Understanding Of The Policies And Procedures Related To Recruitment, Employee Relations, Benefits, And Other Hr Functions.
Strong Communication Skills: The Ability To Effectively Communicate With Employees, Managers, And Other Stakeholders Is Essential For A Human Resources Assistant. This Includes Written And Verbal Communication As Well As Active Listening Skills.
Attention To Detail: The Job Of A Human Resources Assistant Involves Handling A Lot Of Paperwork And Data Entry. Therefore, Having Strong Attention To Detail And The Ability To Accurately Enter And Maintain Records Is Crucial.
Familiarity With Hr Software And Systems: Many Hr Tasks Such As Payroll Processing, Benefits Administration, And Performance Management Are Now Done Using Hr Software. The Ideal Candidate Should Have Experience With These Systems And Be Able To Quickly Learn New Ones.
Ability To Maintain Confidentiality: Human Resources Assistants Have Access To Sensitive Employee Information And Must Be Able To Maintain Strict Confidentiality. This Includes Handling Personal And Medical Information, As Well As Sensitive Employee Relations Issues.

Required Skills

Data Entry
Performance Management
Employee Relations
Benefits Administration
Record keeping
Training and Development
Compliance monitoring
File Maintenance
Recruitment Support
Onboarding Coordination
Hr Policy Implementation

Soft Skills

Communication
Emotional Intelligence
Leadership
Time management
Interpersonal Skills
creativity
flexibility
Teamwork
Adaptability
Problem-Solving

Compensation

According to JobzMall, the average salary range for a Human Resources Assistant (Ord. Title: Personnel Specialist, Assistant) in Seattle, WA, USA is between $40,000 and $60,000 per year. However, this can vary depending on several factors such as the size and industry of the company, level of experience, and education.

Additional Information

City of Seattle is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Required LanguagesEnglish

Job PostedFebruary 3rd, 2026

Apply BeforeJune 9th, 2026

This job posting is from a verified source.

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