Administrative Assistant to the Director
Are you a highly organized and detail-oriented individual with a passion for supporting leaders and contributing to the success of a team? If so, we have an exciting opportunity for you at Biola University as an Administrative Assistant to the Director. In this role, you will have the chance to work closely with our Director, providing administrative and clerical support, managing schedules and appointments, and ensuring the smooth operation of our department. We are seeking a self-motivated and driven individual with excellent communication and multitasking skills. If you are ready to join a dynamic and innovative team at a prestigious university, we encourage you to apply now.
- Provide administrative and clerical support to the Director of the department.
- Manage and maintain the Director's schedule and appointments.
- Prioritize and coordinate tasks and responsibilities to ensure efficient and timely completion.
- Serve as the main point of contact for the Director, handling all incoming communications and inquiries.
- Prepare and organize documents, reports, and presentations for the Director.
- Maintain confidential and sensitive information with discretion and integrity.
- Liaise with other departments and external stakeholders as needed.
- Assist with budget management and expense tracking.
- Plan and coordinate department meetings and events.
- Perform general office duties such as filing, photocopying, and ordering supplies.
- Proactively identify and address any issues or challenges that may arise.
- Act as a liaison between the Director and other team members, communicating information and updates effectively.
- Take initiative to improve and streamline administrative processes and procedures.
- Uphold the values and mission of Biola University in all aspects of the job.
Excellent Organizational And Time Management Skills: An Administrative Assistant To The Director At Biola University Must Be Able To Effectively Manage The Director's Schedule, Prioritize Tasks, And Handle Multiple Projects Simultaneously.
Strong Communication Skills: This Role Involves Frequent Communication With Staff, Faculty, Students, And External Stakeholders. The Ideal Candidate Should Have Excellent Verbal And Written Communication Skills To Represent The Director And The University Professionally.
Proficiency In Office Technology And Software: Biola University Utilizes Various Software And Technology For Administrative Tasks. A Qualified Candidate Should Have Experience With Microsoft Office, Google Suite, Database Management, And Other Relevant Office Technology.
Attention To Detail: The Administrative Assistant Will Be Responsible For Managing Important Documents, Scheduling Meetings, And Handling Confidential Information. Attention To Detail Is Crucial To Ensure Accuracy And Maintain Confidentiality.
Previous Administrative Experience: Biola University Seeks Candidates With At Least 2-3 Years Of Previous Administrative Experience, Preferably In A Higher Education Setting. This Demonstrates The Ability To Handle Complex Tasks, Work In A Fast-Paced Environment, And Adapt To The Needs Of The Director And The University.
Communication
Time Management
Filing
Attention to detail
Event Planning
customer service
Calendar Management
bookkeeping
Computer proficiency
Research skills
Organization
Meeting Coordination
Communication
Conflict Resolution
Leadership
Time management
creativity
Organization
Teamwork
Adaptability
Problem-Solving
Empathy
According to JobzMall, the average salary range for a Administrative Assistant to the Director in La Mirada, CA, USA is between $42,000 and $60,000 per year. However, this can vary depending on factors such as the size and type of organization, the specific duties and responsibilities of the role, and the level of experience and qualifications of the individual. Some employers may also offer additional benefits and bonuses.
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Biola University is a nationally ranked private evangelical Christian university located in Southern California, and a member of the Coalition for Christian Colleges and Universities
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