Executive Assistant
Are you a highly organized and efficient individual with a passion for supporting and assisting busy executives? If so, Baptist Health South Florida has an exciting opportunity for you! We are seeking an Executive Assistant to join our dynamic team and contribute to the success of our organization. In this role, you will play a vital role in ensuring the smooth operation of our executive offices by providing administrative support and managing daily tasks. The ideal candidate will have exceptional communication and time management skills, as well as a strong attention to detail. If you are ready to take on a challenging and rewarding position, we encourage you to apply for this role.
- Provide administrative support to executives by managing their calendars, scheduling meetings and appointments, and coordinating travel arrangements.
- Serve as the first point of contact for the executive office, screening and directing phone calls and emails.
- Maintain and organize executive files and documents, ensuring they are easily accessible and up-to-date.
- Assist with the preparation and distribution of presentations, reports, and other materials as needed.
- Conduct research and compile information for projects and reports.
- Manage and prioritize multiple tasks and projects, ensuring all deadlines are met.
- Act as a liaison between executives and other departments, communicating important information and following up on action items.
- Monitor and manage executive email accounts, responding to inquiries and forwarding important messages.
- Coordinate and plan special events, meetings, and conferences as needed.
- Proactively identify and address any potential issues or conflicts, seeking guidance from executives as needed.
- Maintain confidentiality and handle sensitive information with discretion.
- Continuously seek ways to improve and streamline processes in the executive office.
- Develop and maintain positive working relationships with internal and external stakeholders.
- Stay informed on industry trends and developments to assist executives in making informed decisions.
- Other duties as assigned by executives or senior management.
Minimum Of 5 Years Of Experience In A Similar Role: Candidates Should Have A Proven Track Record Of Successfully Supporting High-Level Executives In A Fast-Paced Environment. Previous Experience In The Healthcare Industry Is Preferred.
Excellent Organizational And Time-Management Skills: The Ideal Candidate Should Possess Strong Organizational Abilities And Be Able To Manage Multiple Priorities And Deadlines Efficiently. A High Level Of Attention To Detail Is Also Crucial In This Role.
Strong Communication And Interpersonal Skills: As An Executive Assistant, Effective Communication Skills Are Essential In Order To Interact With A Variety Of Stakeholders, Including Executives, Colleagues, And External Partners. The Ability To Maintain Confidentiality And Exercise Discretion Is Also Important.
Proficient In Microsoft Office And Other Relevant Software: Candidates Should Have Advanced Skills In Microsoft Office, Including Word, Excel, And Powerpoint. Familiarity With Other Software And Tools Commonly Used In A Corporate Setting, Such As Project Management Software And Video Conferencing Platforms, Is Also A Plus.
Bachelor's Degree In Business Administration Or Related Field: A Bachelor's Degree In Business Administration, Communications, Or A Related Field Is Typically Required For This Role. Relevant Coursework Or Certifications In Areas Such As Project Management, Event Planning, And Office Management Are Also Beneficial.
Communication
Time Management
Multitasking
Attention to detail
Event Planning
Calendar Management
Organization
Problem-Solving
Adaptability
Meeting Coordination
Technology
Prioritization
Communication
Conflict Resolution
Leadership
Time management
creativity
Organization
Critical thinking
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Executive Assistant in Coral Gables, FL, USA is $55,000 - $70,000 per year. This range can vary depending on the specific industry, company size, and experience level of the individual.
Apply with Video Cover Letter Add a warm greeting to your application and stand out!
Baptist Health South Florida is a faith-based, not-for-profit healthcare organization and clinical care network in southern Florida. It operates seven hospitals, about fifty outpatient and urgent care centers, as well as several community health and outreach programs.
Get interviewed today!
JobzMall is the world‘ s largest video talent marketplace.It‘s ultrafast, fun, and human.
Get Started