Administrative Specialist (Facilities Management)

Are you a detail-oriented and organized individual with a passion for creating efficient and well-maintained workspaces? Arizona State University is seeking an Administrative Specialist for our Facilities Management team. As an Administrative Specialist, you will play a vital role in ensuring the smooth operation of our facilities, providing administrative support to our team and assisting with various projects. If you thrive in a fast-paced and dynamic environment, possess strong communication skills, and have experience in facilities management, we encourage you to apply for this exciting opportunity. Join our team and make a difference in the daily operations of our university.

1. Provide administrative support to the Facilities Management team, including scheduling appointments, organizing meetings, and maintaining accurate records.
2. Maintain and update all facility management documents, including contracts, policies, and procedures.
3. Monitor and track inventory of office supplies, equipment, and maintenance materials.
4. Assist with budget tracking and expense reporting for the Facilities Management department.
5. Coordinate and schedule maintenance and repair services for university facilities.
6. Communicate with internal and external stakeholders to ensure efficient and timely completion of tasks and projects.
7. Manage and maintain a filing system for important documents and records.
8. Prepare and distribute reports and presentations as needed.
9. Conduct research and gather information to assist with decision-making and problem-solving.
10. Collaborate with team members to improve processes and procedures for facility management.
11. Maintain confidentiality and handle sensitive information with discretion.
12. Serve as a point of contact for inquiries and requests related to facilities management.
13. Participate in team meetings and provide updates on administrative tasks and projects.
14. Ensure compliance with university policies and regulations related to facilities management.
15. Continuously seek opportunities for professional development and stay updated on industry best practices.

According to JobzMall, the average salary range for a Administrative Specialist (Facilities Management) in Tempe, AZ, USA is $35,000 - $50,000 per year. This can vary depending on factors such as experience, education, and specific job duties.

Arizona State is a highly rated public university located in Tempe, Arizona in the Phoenix Area. It is a large institution with an enrollment of 38,814 undergraduate students. The Arizona State acceptance rate is 84%. Popular majors include Business Support Services, Business, and Biology. Graduating 63% of students, Arizona State alumni go on to earn a starting salary of $38,300.