Senior Administrative Assistant, Hospital Administration

Welcome to AdventHealth, one of the largest healthcare systems in the United States. We are currently seeking a highly skilled and experienced Senior Administrative Assistant to join our dynamic Hospital Administration team. As a Senior Administrative Assistant, you will play a crucial role in supporting the daily operations of our hospital and ensuring the smooth functioning of our administrative functions. To excel in this role, you must possess exceptional organizational skills, a keen eye for detail, and the ability to handle multiple tasks simultaneously. This is an exciting opportunity for a driven and motivated individual who is passionate about making a difference in the healthcare industry. If you meet the qualifications listed below and are ready to take on a challenging and rewarding role, we invite you to apply and become a part of our growing AdventHealth family.

1. Provide administrative support to the Hospital Administration team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
2. Maintain accurate and up-to-date records for the hospital, including personnel files, financial documents, and other important records.
3. Assist with the preparation and distribution of reports and presentations for leadership meetings and events.
4. Serve as the primary point of contact for internal and external inquiries, routing them to the appropriate parties and ensuring timely responses.
5. Manage confidential and sensitive information with discretion and professionalism.
6. Coordinate and facilitate communication between various departments and stakeholders within the hospital.
7. Plan and coordinate special events, meetings, and conferences as needed.
8. Prepare agendas and take minutes for meetings, distributing them to relevant parties in a timely manner.
9. Proactively identify and address any issues or concerns that may arise, bringing them to the attention of the appropriate parties for resolution.
10. Assist with budget management, including tracking expenses and processing invoices.
11. Mentor and train other administrative staff as needed.
12. Maintain a positive and professional demeanor at all times, representing the hospital in a positive light.
13. Continuously seek opportunities for process improvement and implement solutions to enhance efficiency and effectiveness.
14. Stay updated on industry trends and best practices to ensure the hospital remains at the forefront of the healthcare industry.
15. Adhere to all hospital policies and procedures, as well as federal, state, and local regulations.
16. Collaborate with other members of the administrative team to ensure seamless operations and a positive work environment.
17. Other duties as assigned by the Hospital Administration team.

According to JobzMall, the average salary range for a Senior Administrative Assistant, Hospital Administration in Portland, OR, USA is $40,000 to $60,000 per year. This may vary depending on factors such as the size and type of hospital, the specific duties and responsibilities of the role, and the experience and qualifications of the individual.

AdventHealth is a faith-based, non-profit health care system headquartered in Altamonte Springs, Florida, that operates facilities within nine states across the United States. The Adventist Health System was rebranded AdventHealth on January 2, 2019.