Administrative Assistant II - Infectious Disease

Welcome to Wentworth-Douglass Hospital! We are currently seeking a highly organized and skilled Administrative Assistant II to join our Infectious Disease department. This is a vital role that supports our mission of providing exceptional care to our patients. As an Administrative Assistant II, you will play a crucial role in ensuring the smooth operations of the department, from managing schedules and appointments to maintaining important records and assisting with various administrative tasks. The ideal candidate will possess excellent communication and organizational skills, as well as have a thorough understanding of administrative procedures. If you are a driven and detail-oriented individual with a passion for healthcare, we invite you to apply for this exciting opportunity.

1. Manage schedules and appointments for the Infectious Disease department, ensuring that all appointments are properly scheduled and organized.
2. Maintain and update important records and documents related to the department, including patient records, staff schedules, and other administrative files.
3. Assist with various administrative tasks such as answering phone calls, responding to emails, and organizing departmental meetings.
4. Collaborate with other departments within the hospital to ensure efficient communication and coordination.
5. Maintain a professional and welcoming attitude towards all patients and visitors, providing excellent customer service at all times.
6. Manage departmental expenses and maintain accurate records of budgetary spending.
7. Coordinate and schedule travel arrangements for the department, including booking flights and hotels and managing travel expenses.
8. Assist in the preparation and distribution of reports and presentations as needed.
9. Proactively identify and address any administrative issues or concerns within the department.
10. Continuously stay up-to-date with hospital policies and procedures and ensure compliance within the department.
11. Prioritize tasks and manage time effectively, ensuring all deadlines are met.
12. Serve as a liaison between the department and other hospital staff, patients, and external stakeholders.
13. Maintain confidentiality of all patient and hospital information at all times.
14. Train and mentor new administrative staff within the department as needed.
15. Contribute to a positive and collaborative work environment within the hospital.

According to JobzMall, the average salary range for a Administrative Assistant II - Infectious Disease in Boston, MA, USA is $45,000 - $65,000 per year. However, this can vary depending on the specific job duties, experience level, and the company's location and size. Some factors that may also affect the salary range include the candidate's education and certifications, the demand for this position in the job market, and the overall economic conditions in the area. It is best to research specific job listings and negotiate a salary with the employer for a better understanding of the salary range for this position.

Wentworth-Douglass Hospital is the Seacoast's leading not-for-profit medical center with comprehensive services including walk-in care & physician practices. Hospital includes 178-bed Magnet® Recognized hospital, several urgent care and walk-in care facilities, multiple testing centers, 36 Wentworth Health Partners primary care and specialty care provider practices, The Works Health and Fitness Center and the Wentworth-Douglass Foundation.