Administrative Assistant IV

Are you looking for a dynamic and challenging administrative role at a prestigious institution? Look no further than the University of Rochester! We are seeking a highly organized and detail-oriented Administrative Assistant IV to join our team. As the fourth level of our administrative support staff, you will play a crucial role in ensuring the smooth operation of our department. If you are a self-motivated individual with exceptional administrative skills, we want you to join us in our commitment to excellence.

1. Provide high-level administrative support to the department and its members.
2. Manage and maintain the department's calendar, scheduling appointments and meetings as needed.
3. Coordinate and assist with the preparation of departmental reports, presentations, and other documents.
4. Act as a liaison between the department and other university offices, as well as external stakeholders.
5. Maintain and update departmental databases, records, and filing systems.
6. Handle incoming and outgoing communications, including phone calls, emails, and mail.
7. Arrange and coordinate travel arrangements for department members.
8. Order and maintain office supplies and equipment.
9. Assist with budget management and tracking expenses.
10. Organize and coordinate department events and meetings.
11. Assist with hiring and onboarding of new department staff.
12. Provide support to department members with various administrative tasks as needed.
13. Maintain confidentiality and handle sensitive information with discretion.
14. Continuously seek ways to improve and streamline administrative processes.
15. Stay updated on university policies and procedures related to administrative tasks.
16. Perform other duties and responsibilities as assigned by the department supervisor.

According to JobzMall, the average salary range for a Administrative Assistant IV in Rochester, NY, USA is $55,000-$65,000 per year. However, this can vary depending on factors such as experience, education, and the specific organization or industry. Some administrative assistants in this role may also receive additional benefits such as health insurance, retirement plans, and paid time off.

The University of Rochester is a private research university in Rochester, New York. The university grants undergraduate and graduate degrees, including doctoral and professional degrees. The University of Rochester enrolls approximately 5,600 undergraduates and 4,600 graduate students.