Administrative Assistant IV

Are you looking for a dynamic and challenging administrative role at a prestigious institution? Look no further than the University of Rochester! Our busy and diverse campus is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant IV. In this role, you will have the opportunity to support and enhance the operations of various departments and contribute to the overall success of the university. If you have a passion for organization, exceptional communication skills, and a willingness to take on a variety of tasks, we want to hear from you!

1. Provide administrative support to various departments within the university.
2. Manage and maintain complex calendars and schedules for department heads and staff.
3. Coordinate and schedule meetings, appointments, and events.
4. Prepare and distribute agendas, meeting materials, and follow-up action items.
5. Manage and maintain departmental records and databases.
6. Communicate and collaborate effectively with internal and external stakeholders.
7. Handle incoming and outgoing correspondence and communications.
8. Assist with budget tracking and expense management for department.
9. Coordinate travel arrangements and accommodations for department members.
10. Conduct research and compile data for various projects and reports.
11. Act as a point of contact for department inquiries and requests.
12. Assist with the onboarding and training of new staff members.
13. Organize and maintain office supplies and equipment.
14. Perform general office duties such as filing, scanning, and copying.
15. Take meeting minutes and distribute to relevant parties.
16. Maintain confidentiality and handle sensitive information with discretion.
17. Proactively identify and address any administrative issues or concerns.
18. Continuously seek ways to improve and streamline department processes.
19. Collaborate with other administrative assistants and staff to ensure smooth operations.
20. Demonstrate a positive attitude and strong work ethic in a fast-paced and dynamic environment.

According to JobzMall, the average salary range for a Administrative Assistant IV in Rochester, NY, USA is $50,000 to $60,000 per year. However, this can vary depending on the specific company, industry, and level of experience. It is important to research and negotiate your salary based on these factors.

The University of Rochester is a private research university in Rochester, New York. The university grants undergraduate and graduate degrees, including doctoral and professional degrees. The University of Rochester enrolls approximately 5,600 undergraduates and 4,600 graduate students.