Senior Administrative Assistant

Welcome to Texas State University! We are currently seeking a highly-skilled and experienced Senior Administrative Assistant to join our dynamic team. As a Senior Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our university. This position requires a candidate who is organized, detail-oriented, and able to multitask in a fast-paced environment. If you have a passion for providing exceptional administrative support and possess the necessary qualifications, we encourage you to apply for this exciting opportunity!

1. Provide high-quality administrative support to various departments and staff members within the university.
2. Manage and maintain the calendars of senior university officials, including scheduling meetings and appointments.
3. Coordinate and organize logistics for university events, such as conferences, workshops, and seminars.
4. Assist in the preparation and distribution of university communications, such as memos, emails, and reports.
5. Act as a liaison between university departments and external stakeholders, including students, parents, alumni, and community members.
6. Maintain accurate records and files, including confidential information, in accordance with university policies.
7. Handle incoming calls, emails, and correspondence in a professional and timely manner.
8. Prepare and process various documents and forms, such as expense reports, purchase orders, and travel arrangements.
9. Collaborate with other administrative assistants and staff members to ensure seamless operations and quality service delivery.
10. Participate in special projects and initiatives as assigned by university leadership.
11. Stay informed on university policies, procedures, and regulations to provide accurate and up-to-date information to stakeholders.
12. Train and supervise junior administrative assistants, providing guidance and support as needed.
13. Continuously seek opportunities for process improvement and implement best practices to enhance efficiency and productivity.
14. Maintain a positive and professional image of the university and its values at all times.
15. Uphold confidentiality and handle sensitive information with discretion and integrity.

According to JobzMall, the average salary range for a Senior Administrative Assistant in San Marcos, TX, USA is $41,000 to $60,000 per year. This may vary depending on the specific company, industry, and level of experience of the individual.

Texas State University is a public research university located in San Marcos, Texas, United States. Established in 1899 as the Southwest Texas State Normal School, it opened in 1903 to 303 students.