Office Specialist II

Welcome to the State of Utah Office of Human Resources! We are currently seeking a highly organized and detail-oriented Office Specialist II to join our team. In this role, you will play a vital part in supporting our office operations and ensuring the smooth functioning of our daily tasks. As an Office Specialist II, you will have the opportunity to work with a dynamic team and make a difference in the lives of Utah citizens. If you have a passion for administrative work and possess the necessary qualifications, we invite you to apply for this exciting opportunity.

1. Provide administrative support: The Office Specialist II will be responsible for providing administrative support to the State of Utah Office of Human Resources. This includes tasks such as answering phone calls, responding to emails, and maintaining office supplies.
2. Organize and maintain office systems: The Office Specialist II will be responsible for organizing and maintaining office systems such as filing documents, managing schedules, and updating databases. They will also be responsible for ensuring all office equipment is in working order.
3. Manage office correspondence: The Office Specialist II will be responsible for managing office correspondence, including sorting and distributing mail, drafting letters and memos, and responding to emails on behalf of the office.
4. Coordinate meetings and appointments: The Office Specialist II will be responsible for coordinating meetings and appointments for the office. This includes scheduling, setting up conference rooms, and sending out meeting invitations.
5. Assist with recruitment and hiring: The Office Specialist II will support the recruitment and hiring process by posting job openings, scheduling interviews, and maintaining applicant records.
6. Handle confidential information: The Office Specialist II will be responsible for handling confidential information with discretion and maintaining confidentiality at all times.
7. Liaise with other departments: The Office Specialist II will be responsible for communicating and collaborating with other departments within the State of Utah government to ensure the smooth functioning of office operations.
8. Maintain office records: The Office Specialist II will be responsible for maintaining accurate and up-to-date office records, including employee files and office expenses.
9. Train and supervise support staff: The Office Specialist II may be responsible for training and supervising support staff, such as interns or administrative assistants.
10. Continuously improve office processes: The Office Specialist II will be expected to identify areas for improvement in office processes and systems and suggest and implement solutions to increase efficiency and productivity.

According to JobzMall, the average salary range for a Office Specialist II in Salt Lake County, UT, USA is between $31,000 and $45,000 per year. This can vary depending on the specific job responsibilities, experience level, and company size.

Utah is a western U.S. state defined by its vast expanses of desert and the Wasatch Range mountains. Salt Lake City, the capital, is centered around Temple Square, headquarters of the Mormon Church and site of its majestic temple and tabernacle, with its massive dome and renowned choir. The Great Salt Lake’s buoyant waters attract swimmers and sunbathers, especially at Antelope Island State Park.