Receptionist (Office Specialist 2)
Welcome to the State of Oregon, where we are committed to providing exceptional services to our community. We are currently seeking a highly motivated and organized individual to join our team as a Receptionist (Office Specialist 2). As the first point of contact for our office, you will play a crucial role in creating a positive and welcoming environment for all visitors. Our ideal candidate will possess excellent communication skills, be able to multitask effectively, and have a strong attention to detail. If you are a friendly and professional individual with a passion for customer service, we encourage you to apply for this exciting opportunity.
- Greet and welcome visitors in a friendly and professional manner.
- Answer and direct phone calls, taking messages when necessary.
- Maintain a neat and organized front desk area.
- Manage incoming and outgoing mail and packages.
- Schedule appointments and meetings for staff members.
- Keep track of office supplies and order as needed.
- Assist with basic administrative tasks such as filing, data entry, and photocopying.
- Monitor and respond to emails and inquiries in a timely manner.
- Ensure all visitors sign in and out of the office.
- Maintain confidentiality and handle sensitive information with discretion.
- Communicate effectively with staff, visitors, and other departments.
- Handle difficult or tense situations with professionalism and tact.
- Provide excellent customer service to all visitors and staff members.
- Stay up-to-date on office procedures and policies.
- Perform other duties as assigned by supervisor.
Excellent Communication Skills: A Receptionist Must Have Strong Verbal And Written Communication Skills To Effectively Interact With Clients, Colleagues, And Other Stakeholders.
Proficient In Office Software And Equipment: The Candidate Should Be Familiar With Various Office Software Such As Microsoft Office And Have The Ability To Operate Office Equipment Like Printers And Copiers.
Organization And Time Management Skills: A Receptionist Is Responsible For Managing Multiple Tasks And Should Have Excellent Organizational And Time Management Skills To Prioritize And Complete Tasks Efficiently.
Customer Service And Interpersonal Skills: A Receptionist Is Often The First Point Of Contact For Visitors And Must Have Outstanding Customer Service And Interpersonal Skills To Create A Positive Experience For All Visitors.
Attention To Detail: A Receptionist Must Be Detail-Oriented And Have The Ability To Accurately Record Information, Handle Confidential Documents, And Maintain Records.
Communication
Time Management
Filing
Scheduling
Multitasking
Attention to detail
customer service
Record keeping
Computer proficiency
Organization
Administrative support
Phone Etiquette
Communication
Conflict Resolution
Leadership
Time management
Interpersonal Skills
creativity
Teamwork
Adaptability
Problem-Solving
Decision-making
According to JobzMall, the average salary range for a Receptionist (Office Specialist 2) in Portland, OR, USA is between $35,000 and $43,000 per year. This can vary depending on the specific company, industry, and years of experience.
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Oregon is a coastal U.S. state in the Pacific Northwest known for its diverse landscape of forests, mountains, farms and beaches. The city of Portland is famed for its quirky, avant-garde culture and is home to iconic coffee shops, boutiques, farm-to-table restaurants and microbreweries. Highlights include the Native American art in the Portland Art Museum, the Japanese Garden and the Lan Su Chinese Garden.
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