Executive Staff Assistant

Welcome to the State of Arizona! We are currently seeking a highly motivated and organized Executive Staff Assistant to join our team. As the Executive Staff Assistant, you will play a crucial role in supporting our executive leadership by providing administrative and logistical assistance. We are looking for a dynamic individual who is passionate about public service and thrives in a fast-paced environment. If you have excellent communication skills, attention to detail, and a strong work ethic, we encourage you to apply. Join us and make a difference in our great state!

1. Provide administrative support to executive leadership team, including scheduling and coordinating meetings, managing calendars, and making travel arrangements.
2. Serve as a point of contact for all inquiries and requests for executive leadership, ensuring timely and efficient communication.
3. Prepare and edit correspondence, reports, and presentations for executive leadership.
4. Maintain confidentiality and handle sensitive information with discretion and professionalism.
5. Organize and maintain physical and electronic files, records, and documents.
6. Coordinate and assist with special projects and events as needed.
7. Conduct research and gather information for executive leadership as requested.
8. Collaborate with other administrative assistants and team members to ensure smooth and efficient operations.
9. Manage office supplies and equipment, and ensure timely maintenance and repairs.
10. Uphold a professional and positive demeanor in all interactions with internal and external stakeholders.
11. Prioritize tasks and manage multiple deadlines in a fast-paced environment.
12. Continuously seek ways to improve processes and procedures to increase efficiency and effectiveness.
13. Attend meetings and take minutes as needed.
14. Assist with budget tracking and expense reporting.
15. Demonstrate a strong commitment to public service and represent the State of Arizona in a positive and professional manner.

According to JobzMall, the average salary range for a Executive Staff Assistant in Flagstaff, AZ, USA is $40,000 - $60,000 per year. However, salaries can vary depending on factors such as experience, industry, and the specific company. It is recommended to research the specific company and job description to get a more accurate salary estimate.

Arizona, a southwestern U.S. state, is best known for the Grand Canyon, the mile-deep chasm carved by the Colorado River. Flagstaff, a ponderosa pine–covered mountain town, is a major gateway to the Grand Canyon. Other natural sites include Saguaro National Park, protecting cactus-filled Sonoran Desert landscape. Tucson is University of Arizona territory and home to the Arizona-Sonora Desert Museum.