Executive Assistant to CTO
Welcome to Pottery Barn! We are seeking a highly organized and dynamic individual to join our team as the Executive Assistant to the Chief Technology Officer. As the Executive Assistant, you will play a crucial role in supporting the CTO in all aspects of their day-to-day operations. This is a unique opportunity to work closely with senior leadership in a fast-paced and innovative environment. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to handle confidential information with discretion. If you thrive in a challenging and collaborative atmosphere, we would love to hear from you!
- Provide administrative support to the Chief Technology Officer (CTO) in managing their daily schedule, including arranging meetings, appointments, and travel arrangements.
- Handle and prioritize all incoming communication (emails, phone calls, mail) for the CTO, responding or redirecting as appropriate.
- Prepare and proofread documents, presentations, and reports for the CTO, ensuring accuracy and attention to detail.
- Manage and maintain the CTO's contacts, files, and records, ensuring they are organized and easily accessible.
- Act as a liaison between the CTO and other departments, team members, and external stakeholders.
- Coordinate and assist in the planning and execution of special projects and events for the CTO.
- Manage and track the CTO's expenses and reimbursements.
- Conduct research and gather information as needed for the CTO's projects and initiatives.
- Maintain confidentiality and handle sensitive information with discretion.
- Proactively identify and resolve any administrative issues or challenges that may arise.
- Continuously seek ways to improve and streamline processes and procedures within the CTO's office.
- Serve as a positive and professional representative of the CTO and Pottery Barn at all times.
- Collaborate with other executive assistants and team members to ensure smooth and efficient operations.
- Keep up-to-date with industry trends and developments to provide the CTO with relevant information.
- Perform any other duties or responsibilities as assigned by the CTO.
Strong Organizational Skills: As An Executive Assistant To The Cto, One Must Be Able To Juggle Multiple Tasks And Responsibilities While Keeping Track Of Important Deadlines And Events. This Requires Excellent Organizational Skills And The Ability To Prioritize Effectively.
Excellent Communication Skills: The Executive Assistant To The Cto Will Be Required To Communicate With Various Stakeholders, Both Internally And Externally. This Includes Writing And Editing Emails, Memos, And Reports, As Well As Handling Phone Calls And In-Person Interactions. Excellent Communication Skills Are Essential For This Role.
Technical Proficiency: The Cto Of Pottery Barn Will Likely Rely On Their Executive Assistant To Help With Technical Tasks Such As Setting Up Presentations, Managing Digital Calendars, And Coordinating Virtual Meetings. A Strong Understanding Of Technology And Proficiency In Various Software Programs Is Crucial For Success In This Role.
Discretion And Confidentiality: The Cto Is Often Privy To Sensitive And Confidential Information, And The Executive Assistant Must Be Able To Maintain Strict Confidentiality And Exercise Discretion In Handling This Information. This Includes Maintaining Digital And Physical Files, As Well As Handling Sensitive Conversations With Professionalism.
Previous Experience In A Similar Role: Ideally, The Executive Assistant To The Cto At Pottery Barn Will Have Previous Experience In A Similar Role, Preferably In A Retail Or Home Goods Company. This Will Ensure That They Have A Solid Understanding Of The Industry And Can Hit The Ground Running In Their New Position. Additionally, Experience Supporting C-Level Executives Will Be Highly Valued.
Communication Skills
Project Management
Time Management
Organizational Skills
Budget management
Event Planning
Calendar Management
Administrative support
Problem-Solving
technology proficiency
Data
Research Abilities
Communication
Leadership
Time management
Interpersonal Skills
creativity
flexibility
Teamwork
Adaptability
Problem-Solving
Decision-making
According to JobzMall, the average salary range for a Executive Assistant to CTO in San Francisco, CA, USA is $80,000-$120,000 per year. This salary range can vary depending on factors such as the size and industry of the company, the experience and skills of the individual, and the specific responsibilities of the role. In addition to base salary, executive assistants may also receive bonuses and other benefits such as healthcare and retirement plans.
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Pottery Barn is an American upscale home furnishing store chain and e-commerce company, with retail stores in the United States, Canada, Mexico and Australia. Pottery Barn is a wholly owned subsidiary of Williams-Sonoma, Inc. The company is headquartered in San Francisco, California. Pottery Barn also operates several specialty stores such as Pottery Barn Kids and Pottery Barn Teen. It has three retail catalogues: the traditional Pottery Barn catalogue; Pottery Barn Bed + Bath to focus on its bed and bath lines; and one for outdoor furniture.
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