New York University

Executive Assistant/Office Manager - College of Arts & Science

New York University

New York, NY, USA
Full-TimeDepends on ExperienceSenior LevelMasters
Job Description

Are you a highly organized and detail-oriented individual with a passion for higher education and the arts and sciences? Do you thrive in a fast-paced and dynamic work environment? If so, the role of Executive Assistant/Office Manager at New York University's College of Arts & Science may be the perfect fit for you. As the Executive Assistant/Office Manager, you will provide high-level administrative support to the Dean of the College of Arts & Science and manage the daily operations of the office. We are looking for a self-motivated and resourceful individual with excellent communication and organizational skills to join our team. If you are ready to take on a challenging and rewarding role in a prestigious academic institution, we encourage you to apply for this exciting opportunity.

  1. Provide high-level administrative support: The Executive Assistant/Office Manager will be responsible for managing the day-to-day administrative tasks of the Dean's office and providing support to the Dean as needed.
  2. Manage daily office operations: This role will be responsible for ensuring the smooth and efficient functioning of the office, including managing schedules, coordinating meetings, and handling incoming and outgoing communications.
  3. Maintain confidentiality: The Executive Assistant/Office Manager must handle all confidential information with discretion and maintain a high level of confidentiality at all times.
  4. Coordinate meetings and events: This individual will be responsible for scheduling and coordinating meetings and events, including preparing agendas, taking meeting minutes, and making necessary arrangements.
  5. Communicate with stakeholders: The Executive Assistant/Office Manager will serve as a point of contact for internal and external stakeholders, including faculty, staff, students, and other university departments.
  6. Organize and maintain records: This role will be responsible for organizing and maintaining records, files, and documents related to the Dean's office and the College of Arts & Science.
  7. Manage budget and expenses: The Executive Assistant/Office Manager will assist in managing the budget for the Dean's office, including tracking expenses and processing invoices.
  8. Supervise office staff: This individual will oversee the work of other office staff, including administrative assistants and interns, and provide guidance and support as needed.
  9. Plan and coordinate travel arrangements: The Executive Assistant/Office Manager will be responsible for making travel arrangements for the Dean and other staff members, including booking flights, hotels, and transportation.
  10. Contribute to special projects: This role may be involved in special projects and initiatives for the College of Arts & Science, requiring strong project management and organizational skills.
  11. Stay informed on higher education and arts and sciences: The Executive Assistant/Office Manager will stay up-to-date on trends and developments in higher education, as well as the arts and sciences, to assist in supporting the Dean's work and the college
Where is this job?
This job is located at New York, NY, USA
Job Qualifications
  • Bachelor's Degree In A Relevant Field Such As Business Administration, Communications, Or Liberal Arts.

  • Minimum Of 3-5 Years Of Experience In Office Management Or Executive Assistant Roles, Preferably In A Higher Education Setting.

  • Strong Organizational And Time-Management Skills, With The Ability To Prioritize And Manage Multiple Tasks And Deadlines.

  • Excellent Communication And Interpersonal Skills, With The Ability To Interact Professionally With Faculty, Staff, And Students.

  • Proficiency In Microsoft Office And Other Relevant Software, As Well As Experience With Budget Management And Event Coordination.

Required Skills
  • Communication

  • Time Management

  • Multitasking

  • Attention to detail

  • Budget management

  • Event Planning

  • Calendar Management

  • Organization

  • Travel Coordination

  • Administrative support

  • Problem-Solving

  • Team Coordination

Soft Skills
  • Communication

  • Conflict Resolution

  • Leadership

  • Time management

  • Interpersonal Skills

  • creativity

  • Attention to detail

  • Teamwork

  • Adaptability

  • Problem-Solving

Compensation

According to JobzMall, the average salary range for a Executive Assistant/Office Manager - College of Arts & Science in New York, NY, USA is $45,000 - $65,000 per year.

Additional Information
New York University is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Required LanguagesEnglish
Job PostedOctober 16th, 2024
Apply BeforeJuly 20th, 2025
This job posting is from a verified source. 
Reposted

Apply with Video Cover Letter Add a warm greeting to your application and stand out!

About New York University

New York University is a private research university based in New York City. Founded in 1831, NYU's historical campus is in Greenwich Village, Lower Manhattan.

Frequently asked questions

Get interviewed today!

JobzMall is the world‘ s largest video talent marketplace.It‘s ultrafast, fun, and human.

Get Started