Administrative Aide II
Welcome to New York University, a prestigious institution committed to academic excellence and innovation. We are currently seeking a highly organized and detail-oriented individual to join our team as an Administrative Aide II. As an Administrative Aide II, you will play a crucial role in supporting the daily operations of our department and helping us achieve our goals. We are looking for someone who is motivated, proactive, and able to handle a variety of tasks with efficiency and professionalism. If you are a team player with strong administrative skills and a passion for supporting a dynamic and diverse community, we encourage you to apply for this exciting opportunity.
- Provide administrative support to the department, including but not limited to answering phone calls and emails, scheduling appointments, and maintaining calendars.
- Assist with the organization and coordination of department events, meetings, and workshops.
- Prepare and distribute departmental communications, such as memos, newsletters, and reports.
- Maintain accurate and up-to-date records, databases, and filing systems.
- Process and track departmental expenses, reimbursements, and invoices.
- Collaborate with other administrative staff to ensure efficient and effective operations.
- Serve as a point of contact for faculty, staff, and students, providing excellent customer service and addressing inquiries and concerns in a timely manner.
- Monitor and order office supplies, equipment, and materials.
- Assist with the hiring and onboarding process for new departmental employees.
- Conduct research and gather data to support departmental projects and initiatives.
- Participate in departmental meetings and take minutes as needed.
- Adhere to university policies and procedures and maintain confidentiality in handling sensitive information.
- Continuously seek opportunities to improve processes and procedures within the department.
- Other duties as assigned by the department supervisor.
Education And Experience: A Bachelor's Degree In Business Administration, Communications, Or A Related Field, And At Least 2 Years Of Experience In Administrative Support Or Office Management Roles.
Communication Skills: Excellent Written And Verbal Communication Skills With The Ability To Effectively Communicate With Diverse Groups Of People, Including Students, Faculty, And Staff.
Organizational Skills: Strong Organizational Skills With The Ability To Prioritize Tasks, Manage Multiple Projects, And Meet Deadlines In A Fast-Paced Environment.
Technology Proficiency: Proficiency In Microsoft Office Suite, Database Management, And Other Relevant Software Programs. Familiarity With Nyu's Enterprise Systems (E.g. Peoplesync, Nyuhome) Is Preferred.
Customer Service Orientation: A Strong Commitment To Providing High-Quality Customer Service To All Stakeholders, Including Internal And External Clients. This Includes Being Approachable, Responsive, And Helpful In All Interactions.
Data Entry
Communication
Time Management
Filing
Editing
Scheduling
Multitasking
Budget management
Event Planning
customer service
Record keeping
organizing
Communication
Conflict Resolution
Leadership
Time management
creativity
Critical thinking
Teamwork
Adaptability
Problem-Solving
Empathy
According to JobzMall, the average salary range for a Administrative Aide II in New York, NY, USA is $38,000 - $56,000 per year. However, this can vary depending on factors such as the specific employer, the candidate's experience and skills, and the cost of living in the area.
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New York University is a private research university based in New York City. Founded in 1831, NYU's historical campus is in Greenwich Village, Lower Manhattan.
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