Lead Administrative Assistant

Welcome to Mayo Clinic, where our mission is to provide the best care to our patients every day. We are currently seeking a highly organized and detail-oriented individual to join our team as a Lead Administrative Assistant. As a Lead Administrative Assistant, you will play a crucial role in supporting our physicians and staff, ensuring that our administrative operations run smoothly. We are looking for a self-motivated and efficient individual who can thrive in a fast-paced and dynamic environment. If you are passionate about healthcare and have a strong background in administrative support, we encourage you to apply for this exciting opportunity.

1. Provide administrative support for physicians and staff: This includes managing calendars, scheduling appointments, coordinating meetings, and handling correspondence.
2. Ensure smooth administrative operations: This includes managing paperwork, maintaining records, and handling any administrative tasks that may arise.
3. Supervise and train administrative staff: As the lead administrative assistant, you will be responsible for training and supervising other administrative assistants to ensure they are performing their duties efficiently.
4. Maintain confidentiality: As a healthcare organization, it is crucial to maintain confidentiality of patient and staff information. The lead administrative assistant will be responsible for handling sensitive information with discretion.
5. Coordinate and prioritize tasks: The lead administrative assistant will be responsible for managing multiple tasks and deadlines, and ensuring that they are completed in a timely and efficient manner.
6. Act as a liaison: You will act as a liaison between physicians, staff, and other departments within the organization to ensure effective communication and collaboration.
7. Manage office supplies and equipment: The lead administrative assistant will be responsible for ordering and maintaining office supplies and equipment, ensuring that the office runs smoothly.
8. Handle financial tasks: This may include managing budgets, tracking expenses, and processing invoices.
9. Serve as a point of contact: You will be the first point of contact for patients and visitors, and will be responsible for providing excellent customer service.
10. Stay updated on industry trends: As a healthcare organization, it is important to stay updated on industry trends and changes. The lead administrative assistant will be responsible for staying informed and implementing any necessary changes to administrative processes.

According to JobzMall, the average salary range for a Lead Administrative Assistant in Rochester, MN, USA is $30,000 - $50,000 per year. However, this may vary depending on the specific company, industry, and level of experience of the individual. Additionally, benefits and bonuses may also play a role in the overall compensation package for a Lead Administrative Assistant.

The Mayo Clinic is an American not-for-profit organization academic medical center based in Rochester, Minnesota, focused on integrated clinical practice, education, and research. It employs over 4,500 physicians and scientists, along with another 58,400 administrative and allied health staff.