City of San Jose

Legal Administrative Assistant I/II

City of San Jose

San Jose, CA, USA
Full-TimeDepends on ExperienceEntry LevelHigh school or equivalent
Job Description

Hello! Are you a detail-oriented and organized individual looking for a rewarding career in the legal field? The City of San Jose is currently seeking a Legal Administrative Assistant I/II to join our dynamic legal team. As a Legal Administrative Assistant, you will have the opportunity to work on a variety of legal matters and provide essential support to our attorneys. We are looking for someone who is dedicated, efficient, and has a passion for the law. If you meet the required qualifications and are ready to take the next step in your legal career, we encourage you to apply for this exciting opportunity with the City of San Jose.

  1. Provide administrative support to attorneys by scheduling meetings, managing calendars, and organizing legal documents.
  2. Prepare and proofread legal documents, correspondence, and reports with high attention to detail and accuracy.
  3. Maintain and update legal databases and filing systems to ensure efficient retrieval of information.
  4. Communicate professionally and courteously with clients, court personnel, and other legal professionals.
  5. Conduct legal research and compile information for case preparation.
  6. Handle confidential information with discretion and maintain strict confidentiality.
  7. Assist with the preparation and filing of legal forms and documents, including court filings.
  8. Organize and maintain case files, including indexing and summarizing documents for easy reference.
  9. Collaborate with other legal assistants and attorneys to ensure smooth and efficient workflow.
  10. Handle administrative tasks such as answering phone calls, responding to emails, and managing office supplies.
  11. Attend and take notes during meetings, hearings, and depositions.
  12. Stay updated on legal terminology, procedures, and best practices.
  13. Adhere to all ethical and professional standards set by the legal profession.
  14. Continuously seek opportunities to improve and streamline processes and procedures.
  15. Perform other related duties as assigned by supervising attorneys.
Where is this job?
This job is located at San Jose, CA, USA
Job Qualifications
  • A Minimum Of 2 Years Of Experience In A Legal Administrative Role.

  • Knowledge Of Legal Terminology, Procedures, And Documentation.

  • Proficiency In Microsoft Office And Other Relevant Software Programs.

  • Excellent Organizational And Time-Management Skills.

  • Strong Communication And Interpersonal Abilities To Effectively Interact With Attorneys, Staff, And The Public.

Required Skills
  • Communication Skills

  • Data Entry

  • Time Management

  • Organizational Skills

  • Writing Skills

  • Calendar Management

  • Record keeping

  • Case management

  • Document management

  • Legal Research

  • court filing

  • Attention

Soft Skills
  • Communication

  • Conflict Resolution

  • Emotional Intelligence

  • Leadership

  • Time management

  • creativity

  • Critical thinking

  • Teamwork

  • Adaptability

  • Problem-Solving

Compensation

According to JobzMall, the average salary range for a Legal Administrative Assistant I/II in San Jose, CA, USA is $50,000 - $68,000 per year. This may vary based on the specific job responsibilities, level of experience, and the employer's industry and location.

Additional Information
City of San Jose is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Required LanguagesEnglish
Job PostedApril 30th, 2025
Apply BeforeJuly 28th, 2025
This job posting is from a verified source. 

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About City of San Jose

San Jose is a large city surrounded by rolling hills in Silicon Valley, a major technology hub in California's Bay Area. Architectural landmarks, from the 1883 Italianate-style Odd fellows building to Spanish Colonial Revival structures, make up the downtown historic district. The downtown area is also home to the Tech Museum of Innovation, devoted to the exploration of science and technology.

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