Administrative Assistant

Welcome to the City of Irvine, a vibrant and growing community dedicated to providing exceptional services to its residents. We are currently seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This position is ideal for someone who thrives in a fast-paced environment and is committed to providing top-notch administrative support to our department. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and assisting with various administrative tasks. If you possess excellent communication skills, a strong work ethic, and a passion for serving others, we encourage you to apply.

1. Greet and welcome visitors to the office, providing a friendly and professional first point of contact for the department.
2. Assist with administrative tasks such as answering phones, scheduling appointments, and responding to emails in a timely manner.
3. Maintain and organize department files, documents, and records, ensuring they are easily accessible and up to date.
4. Coordinate and schedule meetings, conferences, and events for the department, including arranging necessary accommodations and materials.
5. Prepare and distribute correspondence, reports, and other documents as required, ensuring accuracy and attention to detail.
6. Provide support to department staff by assisting with tasks such as data entry, filing, and photocopying.
7. Manage office supplies and equipment, ensuring that they are well-stocked and in good working condition.
8. Assist with budget tracking, expense reports, and other financial tasks as needed.
9. Act as a liaison between the department and other city departments, community partners, and external stakeholders.
10. Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times.
11. Continuously seek ways to improve office efficiency and streamline processes.
12. Serve as a resource for departmental policies and procedures, and assist with training new staff as needed.
13. Maintain a positive and collaborative working relationship with all team members and contribute to a positive work environment.
14. Participate in special projects and assignments as assigned by department leadership.
15. Uphold the values and mission of the City of Irvine and represent the department in a professional and courteous manner at all times.

According to JobzMall, the average salary range for a Administrative Assistant in Irvine, CA, USA is $31,000 - $52,000 per year. This can vary depending on factors such as experience, education, and the specific job duties and responsibilities of the individual.

Since its incorporation in 1971, Irvine has become a nationally recognized city, with a population of 242,651, spans 65 square miles and is recognized as one of America’s safest and most successful master-planned urban communities. Top-rated educational institutions, an enterprising business atmosphere, sound environmental stewardship, and respect for diversity all contribute to Irvine’s enviable quality of life.