Expert Tips for a Secretary

Develop Organizational Skills: Being a secretary requires a great deal of organization. Make sure to stay on top of tasks by staying organized. Utilize a planner to list out tasks that need to be completed and prioritize them. Additionally, take notes during meetings so that you can refer back to them in the future.

Have a Positive Attitude: It’s important to maintain a positive attitude when working as a secretary. Even if the workload is overwhelming, try to stay focused and stay positive. This will help to create a better atmosphere in the workplace and will be appreciated by your co-workers.

Learn to Multitask: As a secretary, you will often have to juggle multiple tasks at once. Learning how to multitask efficiently can help you to stay productive and on top of your workload. Consider creating a task list and dividing up tasks into smaller, more manageable chunks.

Learn to Adapt: As a secretary, you will need to be able to quickly adapt to changes in the workplace. Whether it’s a new computer software or a new organizational system, make sure to be open to learning new skills. This will make you more valuable to your team and will help you to stay ahead of the curve.

Anticipate Your Boss’s Needs: As a secretary, it’s important to anticipate the needs of your boss. Make sure to stay one step ahead by being aware of upcoming tasks or events. This will make your job easier and will show your boss that you are an asset to the team.

Take Initiative: As a secretary, you should be proactive in your role. Don’t be afraid to take initiative and suggest new ideas or ways of doing things. This will show your boss that you are willing to go above and beyond your job duties.

Stay Professional: Even if you have a close relationship with your boss, make sure to remain professional at all times. This will show your boss that you take your work seriously and will keep you in their good graces.

Develop Good Communication Skills: Being a secretary requires excellent communication skills. Make sure to practice active listening and always be respectful when communicating with your team. Additionally, make sure to respond to emails and requests in a timely manner.

Take Breaks: As a secretary, it’s important to be not frustrated or overwelmed. When you feel so, take a quick break, relax, breath, and don't internalize the problems. When you feel ready go back to the work with a cool attitude.