Program Support and Production Coordinator, The Caltech Associates

Welcome to the team at The Caltech Associates! We are currently seeking a dynamic and detail-oriented Program Support and Production Coordinator to join our team at California Institute of Technology. As a Program Support and Production Coordinator, you will play a critical role in supporting the production and execution of our events and programs, ensuring a seamless and exceptional experience for our members and guests. We are looking for a motivated individual with strong organizational skills and a passion for event planning and production. If you are a team player with excellent communication skills and a knack for problem-solving, we encourage you to apply for this exciting opportunity!

1. Coordinate and support the production of events and programs for The Caltech Associates.
2. Ensure a seamless and exceptional experience for members and guests during events.
3. Collaborate with team members to develop and implement event plans, timelines, and budgets.
4. Communicate effectively with vendors, attendees, and team members to ensure all event details are executed accurately and timely.
5. Manage event logistics, such as venue arrangements, catering, transportation, and audio-visual needs.
6. Maintain accurate and up-to-date event records, including attendee lists, RSVPs, and event evaluations.
7. Work closely with the marketing team to promote events and programs to members and potential attendees.
8. Assist with the development and production of event marketing materials.
9. Support the recruitment and management of event volunteers and staff.
10. Identify and resolve any issues or challenges that may arise during event planning and execution.
11. Conduct post-event evaluations and provide recommendations for improvements.
12. Assist with maintaining relationships with event sponsors and partners.
13. Stay updated on industry trends and best practices in event planning and production.
14. Provide administrative support to the team, including scheduling meetings, managing calendars, and preparing reports.
15. Perform other duties and responsibilities as assigned by the supervisor.

According to JobzMall, the average salary range for a Program Support and Production Coordinator, The Caltech Associates in Pasadena, CA, USA is $50,000-$60,000 per year. However, this can vary depending on factors such as experience, education, and specific job duties.

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty, students and staff seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.