Administrative Assistant, Medical Affairs- Oncology

Mettawa, IL, USA

Full-TimeDepends on ExperienceMid-LevelBachelors

Job Description

Welcome to AbbVie's Medical Affairs team! We are seeking an experienced Administrative Assistant to join our Oncology division. In this role, you will provide comprehensive administrative support to our Medical Affairs team, ensuring smooth and efficient operations. As an integral member of our team, you will have the opportunity to make a significant impact on the success of our Oncology programs. We are looking for a highly organized and detail-oriented individual with a strong background in administrative support and a passion for the pharmaceutical industry. If you are a proactive self-starter with excellent communication and time-management skills, we encourage you to apply for this exciting opportunity.

Provide comprehensive administrative support to the Medical Affairs team in the Oncology division.
Manage and maintain the team's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Maintain and organize departmental files and records.
Coordinate and track expenses, invoices, and budget reports.
Serve as the primary point of contact for internal and external stakeholders, including healthcare professionals and vendors.
Assist with the planning and coordination of departmental events and activities.
Collaborate with team members to ensure timely completion of projects and tasks.
Conduct research and gather data as needed to support the team's initiatives.
Act as a liaison between the Medical Affairs team and other departments within the organization.
Proactively identify and recommend process improvements to enhance the team's efficiency.
Adhere to company policies and procedures, as well as compliance regulations.
Maintain confidentiality and handle sensitive information with discretion.
Stay updated on industry trends and company updates to provide accurate and timely information to team members.
Other duties and responsibilities as assigned by the team lead or manager.

Where is this job?

This job is located at Mettawa, IL, USA

Job Qualifications

Knowledge Of Medical Terminology And Oncology: A Strong Understanding Of Medical Terminology And Familiarity With Oncology Terminology Is Essential For An Administrative Assistant In Medical Affairs At Abbvie. This Knowledge Will Allow For Accurate Documentation And Effective Communication With Medical Professionals.
Organizational Skills: As An Administrative Assistant, Medical Affairs- Oncology, You Will Be Responsible For Managing Multiple Tasks And Projects Simultaneously. The Ability To Prioritize, Plan, And Manage Your Time Effectively Is Crucial To Ensuring All Tasks Are Completed Accurately And On Time.
Attention To Detail: In The Medical Field, Attention To Detail Is Critical. As An Administrative Assistant, You Will Be Responsible For Maintaining Accurate Records, Scheduling Meetings, And Coordinating Travel For Medical Professionals. Strong Attention To Detail Is Necessary To Ensure All Tasks Are Completed Accurately And Efficiently.
Communication Skills: Effective Communication Is Essential For An Administrative Assistant In Medical Affairs- Oncology. This Role Requires Frequent Communication With Medical Professionals, Internal Teams, And External Partners. Strong Verbal And Written Communication Skills Are Necessary To Convey Information Clearly And Professionally.
Computer Skills: Proficiency In Microsoft Office, Particularly Word, Excel, And Powerpoint, Is Necessary For An Administrative Assistant In Medical Affairs- Oncology. Familiarity With Database Management And Data Entry Is Also Beneficial For Maintaining Accurate Records And Reports.

Required Skills

Communication Skills
Time Management
Attention to detail
Presentation skills
Data Management
Report Writing
Travel Arrangements
Multitasking abilities
document organization
Meeting Scheduling
Calendar Coordination

Soft Skills

Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Teamwork
Active Listening
Adaptability
Problem-Solving

Compensation

According to JobzMall, the average salary range for a Administrative Assistant, Medical Affairs- Oncology in Mettawa, IL, USA is $44,000-$59,000 per year. This may vary depending on the specific job responsibilities, experience level, and company.

Additional Information

AbbVie is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Required LanguagesEnglish

Job PostedFebruary 6th, 2025

Apply BeforeApril 11th, 2026

This job posting is from a verified source.

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