Administrative Assistant
Welcome to the State of Florida Administrative Assistant job posting! We are seeking a motivated and organized individual to join our team and support our office with various administrative tasks. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional customer service to our clients. If you have a strong attention to detail, excellent communication skills, and a passion for helping others, we encourage you to apply. Join us in making a positive impact in the State of Florida and contribute to our mission of serving our community.
- Perform general administrative duties such as answering phone calls, responding to emails, and maintaining office supplies.
- Schedule appointments and maintain calendars for multiple team members.
- Draft and proofread documents, including letters, memos, and reports.
- Keep accurate records and files, both physical and electronic.
- Greet and assist visitors in a friendly and professional manner.
- Assist with organizing and coordinating meetings, events, and conferences.
- Handle confidential and sensitive information with discretion.
- Collaborate with team members to ensure timely completion of tasks and projects.
- Conduct research and gather information as needed.
- Prioritize and manage multiple tasks efficiently.
- Communicate with clients and external partners in a professional and courteous manner.
- Maintain a clean and organized office environment.
- Assist with budget tracking and expense reporting.
- Provide excellent customer service to all individuals, whether in person, over the phone, or via email.
- Proactively identify areas for improvement and offer solutions to enhance office efficiency.
Proficiency In Microsoft Office Suite: As An Administrative Assistant At The State Of Florida, You Will Be Required To Use Various Software Programs To Create And Manage Documents, Spreadsheets, And Presentations. Proficiency In Microsoft Office Suite, Including Word, Excel, And Powerpoint, Is Essential For This Role.
Organizational Skills: As An Administrative Assistant, You Will Be Responsible For Coordinating And Managing A Variety Of Tasks And Projects. The State Of Florida Is Looking For Candidates Who Have Excellent Organizational Skills And Are Able To Prioritize Tasks Effectively.
Communication Skills: As An Administrative Assistant, You Will Be The First Point Of Contact For Many Individuals, Including Staff, Clients, And The General Public. Strong Written And Verbal Communication Skills Are Necessary For Effectively Communicating With Different Individuals And Representing The State Of Florida In A Professional Manner.
Attention To Detail: The State Of Florida Values Attention To Detail In Its Administrative Assistants. This Includes Being Able To Accurately Proofread Documents, Enter Data Correctly, And Maintain Accurate Records.
Time Management Skills: In A Fast-Paced Environment, It's Important For Administrative Assistants To Be Able To Manage Their Time Effectively. The State Of Florida Is Looking For Candidates Who Are Able To Prioritize Tasks, Meet Deadlines, And Handle Multiple Projects Simultaneously.
Data Entry
Communication
Time Management
Filing
Multitasking
Attention to detail
customer service
Calendar Management
Record keeping
Computer skills
Organization
Problem-Solving
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Critical thinking
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Administrative Assistant in Tallahassee, FL, USA is between $28,000 and $45,000 per year. The exact salary may vary based on the individual's level of experience, education, and specific job duties.
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Florida is the southeasternmost U.S. state, with the Atlantic on one side and the Gulf of Mexico on the other. It has hundreds of miles of beaches. The city of Miami is known for its Latin-American cultural influences and notable arts scene, as well as its nightlife, especially in upscale South Beach. Orlando is famed for theme parks, including Walt Disney World.
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